March 26, 2008 Council Minutes
City of Heyburn Council Meeting Minutes
March 26, 2008
7:00 P.M.
Council Present:
Cleo Gallegos, Dee Ray Bailey, Rocky Baker and Leann Smith.
Employees Present:
Linda Dayley, Scott Spevak, Earl Andrew and Steve Tuft.
Visitors Present: George Warrell, Sven Berg, Ralph Martini, Mike Brown, Vic Watson, Faye Cole, Deb Hopkins, Lisa Smith, Jon Anderson, Ron Moore, Karen Rehn and Rob Ramsey.
Meeting Conducted by Mayor A. Anderson.
Pledge of Allegiance led by Mayor Anderson.
Mayor Anderson amended the agenda to delete item number 8 discussion of the Personnel Manual also to include Personnel Matters in the Executive Session and permission to hire of new employee.
Approve Minutes of the Council Meeting on March 12, 2008.
Motion by Dee Ray Bailey to approve the minutes for the Council Meeting on March 12, 2008 as written. Second by Leann Smith. Vote: Cleo Gallegos - Aye; Dee Ray Bailey - Aye; Rocky Baker - Aye; Leann Smith - Aye.
Approve paying the Bills.
Motion by Dee Ray Bailey to approve paying the bills. Second by Cleo Gallegos. Vote: Cleo Gallegos - Aye; Dee Ray Bailey - Aye; Rocky Baker - Aye; Leann Smith - Aye.
Discuss/Approve Budget Hearing Date.
City Clerk Linda Dayley informed the Mayor and Council that pursuant to I.C. 63-802 (A) all taxing districts are now required to notify the County Clerk no later than April 30, 2008 of the date and location of the district’s Budget Hearing. This information will be included on the “Tax Assessment Notice” sent out by the assessor in May.
Motion by Rocky Baker to approve August 13, 2008 for the Budget Hearing date. Second by Dee Ray Bailey. Vote: Cleo Gallegos - Aye; Dee Ray Bailey - Aye; Rocky Baker - Aye; Leann Smith - Aye.
Discuss/Award Culinary Water Well Project (Bid) - Scott Spevak.
Advertised sealed bids for the construction of the City of Heyburn culinary well project were opened at 2:30 p.m. on Tuesday, March 4, 2008.
Tabulation for the Culinary Well Project:
Engineer’s Estimate: $234,640.
High Plains Drilling: $307,760.
Treasure Valley Drilling: $312,122.
Motion by Rocky Baker to accept the low bid from High Plains Drilling. Second by Leann Smith. Vote: Cleo Gallegos - Aye; Dee Ray Bailey - Aye; Rocky Baker - Aye; Leann Smith - Aye.
Forsgren Engineering Services Update- Travis Higby.
Travis Higby updated the Mayor and Council on the sewer project design and challenges. Time frame for bids would be three to four weeks with construction to be completed in ten to twelve months.
Discuss Animal Control - County Commissioner.
Minidoka County Commissioner Bob Moore and Vic Watson, Chief Deputy of Minidoka County Sheriff’s Office discussed the city’s animal control issues and problems.
Discuss Arboretum Expansion.
Earl Andrew approached the Mayor and Council with phasing in an Arboretum expansion over the next five years to cover part of 20.71 acres along the existing walking path. Earl asked for a $10,000 a year in budgeting for the expansion, along with an increase in wages for upkeep to the grounds, seeking grants from the Idaho Department of Lands to help with the project.
City Superintendent informed the Mayor and Council that there was damage from the recent earthquake to the seating area, at the amphitheater, which insurance will cover.
Discuss Personnel Manual.
Mayor Anderson amended the agenda to exclude this item.
Discuss Cleanup Week April 14th thru April 19th.
City Superintendent informed the Mayor and Council that Spring Cleanup Week would be April 14th thru April 19th. Disposal of items will be taken at 1421 R Street. The City will not except tires or rims, appliances with freon, liquid chemicals or oil. Hours are Monday thru Friday, 8:00 AM - 5:00 PM thru Saturday 9:00 AM - 5:00 PM.
Discuss Transportation Committee Facilitating information and the Formation of an Area Airport Authority - Scott Spevak.
City Superintendent Scott Spevak asked the Mayor and Council for their input as to whether it would be a good idea for the Transportation Committee to be involved in forming an airport authority.
Mayor Anderson informed Scott and the Council that he had received information that there may be a problem with forming the airport authority at this time. Item tabled until the problem is solved.
Discuss River Ratt Trapping - Dusty.
Dusty Smalling with River Ratt Trapping discussed with the Mayor and Council availability of services for trapping animals and the cost of that service.
Approve Hiring a New Employee - Scott Spevak.
City Superintendent asked permission to hire a new employee for the work crew wage starting between $10.00 to $12.00 per hour.
Motion by Cleo Gallegos to authorize Scott to hire a new employee at $10.00 bringing this issue back to council after a probationary period to increase the wage. Second by Dee Ray Bailey. Vote: Cleo Gallegos - Aye; Dee Ray Bailey - Aye; Rocky Baker - Aye; Leann Smith - Aye.
Executive Session for Litigation and Personnel Matters as Authorized by Idaho Code Section 67-2345.
Motion by Leann Smith for an Executive Session for Litigation and Personnel Matters as authorized by Idaho Code Section 67-2345. Second by Cleo Gallegos. Roll Call Vote: Cleo Gallegos - Aye; Dee Ray Bailey - Aye; Rocky Baker - Aye; Leann Smith - Aye.
Council Meeting adjourned to Executive Session at 8:15 P.M.
Executive Session Minutes.
Council Present:
Cleo Gallegos, Dee Ray Bailey, Rocky Baker and Leann Smith.
Employees Present:
Scott Spevak, Steve Tuft, George Warrell, Dennis Mix and Linda Dayley.
Visitors Present:
The executive session commenced at 8:20 P.M. and ended at 9:00 P.M. The executive session consisted of a discussion of litigation and personnel matters. No decisions were made.
/s/George A. Anderson, Mayor
/s/Linda L. Dayley, City Clerk/Treas.