August 24, 2011 Council Meeting Minutes

 City of Heyburn Council Meeting Minutes

August 24, 2011

7:00 P.M.

Council Present:

Cleo Gallegos, Leann Smith, Rocky Baker and Joanne Justesen. 

Employees Present:

Dan Bristol, Steven Tuft, Greg Richins, and Deborah Hopkins.  

Visitors Present: 

Brittany Bowden, Roy Belnap, Bill and Norma Morrison, and David Price.

Meeting conducted by Mayor George A. Anderson.  Mayor Anderson entertained a motion to amend the agenda to include:  1)  Executive Session for Matters of Personnel to be included at the end of the agenda; and 2) Discuss/Approve Police Station Repairs.  The reasons were that a personnel issue has come up and needs to be dealt with right away and the quotes for the police station repair have just been received. 

Motion by Cleo Gallegos to amend the agenda to include an Executive Session for Matters of Personnel and Discuss/Approve Police Station Repairs as per Idaho Code 67-2345.  Second by Joanne Justesen.  Vote:  Cleo Gallegos - Aye; Leann Smith - Aye; Rocky Baker - Aye; Joanne Justesen - Aye.

Mayor Anderson led those present in the Pledge of Allegiance.   

Approve Minutes of the August 10, 2011 Council Meeting

Motion by Leann Smith to approve the minutes of the August 10, 2011 council meeting as presented.  Second by Rocky Baker.  Vote:  Cleo Gallegos - Aye; Leann Smith - Aye; Joanne Justesen - Aye; Rocky Baker - Aye.

Discuss/Approve Paying the Bills

Motion by Rocky Baker to approve paying the bills as presented.  Second by Leann Smith.  Vote:  Cleo Gallegos - Aye; Leann Smith - Aye; Rocky Baker - Aye; Joanne Justesen - Aye.

Discuss/Approve Loan to Heyburn Urban Renewal Agency to Pay the Bills

Motion by Leann Smith to approve a loan to the Heyburn Urban Renewal Agency to pay the bills as submitted.  Second by Joanne Justesen.  Vote:  Cleo Gallegos - Aye; Leann Smith - Aye; Rocky Baker - Aye; Joanne Justesen - Aye.

Discuss/Approve Party Hardy Sub-Lease

This item has been placed on the September 14, 2011 city council agenda. 

Discuss/Approve Lebsack Amended Developer’s Agreement

City Attorney Steven Tuft explained to those present there had been an error on the legal description that was on the original developer’s agreement.  He also stated that the other amendment pertains to simple ground cover in the utility easements.  The amended agreement corrects this error. 

Motion by Rocky Baker to approve the Lebsack Amended Developer’s Agreement.  Second by Cleo Gallegos.  Vote:  Cleo Gallegos - Aye; Leann Smith - Aye; Rocky Baker - Aye; Joanne Justesen - Aye.

Public Hearing on the FY 2011-2012 Budget

Mayor Anderson opened the public hearing on the FY 2011-2012 budget for comments.

Hearing no comments, Mayor Anderson closed the public hearing.

Discuss/Approve the FY 2011-2012 Budget

Motion by Rocky Baker to approve the Fiscal Year 2011-2012 Budget as submitted.  Second by Leann Smith.  Roll Call Vote:  Cleo Gallegos - Aye; Leann Smith - Aye; Rocky Baker - Aye; Joanne Justesen - Aye.

Discuss/Approve Police Station Repairs

City Superintendent Greg Richins reviewed the quotes for repairs received for the police station.  The mayor and council members reviewed the options presented and discussed the long-range plans for the building improvements.  These improvements included discussion on ground cover, windows, and siding. 

Motion by Leann Smith to go with Options 4 and 5 to repair the roof and build a 2’ eave from Larson Roofing and Construction Company for a total price of $17,000; caulk and paint the building; and table other action on the building until next spring.  Second by Cleo Gallegos.  Vote:  Cleo Gallegos - Aye; Leann Smith - Aye; Rocky Baker - Aye; Joanne Justesen - Aye.

Executive Session for Matters of Personnel

Motion by Leann Smith to go into Executive Session for matters of personnel as authorized by Idaho Code Section 67-2345.  Second by Joanne Justesen.  Roll Call Vote:  Cleo Gallegos - Aye; Leann Smith - Aye; Rocky Baker - Aye; Joanne Justesen - Aye.

Executive Session Minutes.

Council Present:

Cleo Gallegos, Rocky Baker, Leann Smith, and Joanne Justesen.

Employees Present:

Steven Tuft.

Guests Present:

None. 

Meeting conducted by Mayor Anderson. The topic was a matter of personnel.  This matter was discussed with the mayor, council members and staff.  Executive Session began at 7:40 PM and concluded at 8:45 PM.  No decisions were made. 

The council meeting ended at 8:45 PM. 

George A. Anderson  - Mayor 

Deborah F. Hopkins - City Clerk/Treasurer