January 13, 2016 Council Meeting Minutes
Council Present: Rocky Baker, Dick Galbraith, Dusty Galliher, and Cleo Gallegos.
Employees Present:
Greg Richins, Michael Tribe, Dan Bristol, Charity Salazar, and Ashlee Langley.
Visitors Present:
Larraine Kluzik, Ronald Kluzik, Edward Gemar, Lois Loveland, Jeanette Lopez, Tanisha Lopez, Lareta Shaw, Garth Shaw, Mike Devers, Chantel Lopez, Glen Loveland, Joanne Justesen, Newell Justesen, Kent McLellan, Ron Davis, Ruth Davis, Ralph Martini, Colleen Pugsley, Kevin Pugsley, Kristen Tahiri, Hana Tahiri, Arbresha Tahiri, Enkeleja Tahiri, Trevor Pugsley, Eric Christensen, Travis Morrell, Laurie Welch, Jeremiah Justesen, Vernon Stephens, Lupe Palomarez, Verda Palomarez, Durell Moon, Marilyn Moon, Heather Petersen, Bob Moline, Sally Hall, Ashley Justesen, and Mike Devers.
Meeting conducted by Council President Rocky Baker who welcomed everyone to the meeting and then led those present in the Pledge of Allegiance.
Council President Rocky Baker asked for a motion to amend the agenda to include: Submission of the DEQ Wastewater Planning Grant as Item #13, the reason is that this is a time-sensitive matter that needs action taken before the succeeding council meeting.
Motion by Dick Galbraith to amend the agenda to include: Submission of the DEQ Wastewater Planning Grant as Item #13, the reason is that this is a time-sensitive matter that needs action taken before the succeeding council meeting. Second by Dusty Galliher. Vote: Rocky Baker – Aye; Cleo Gallegos – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.
Discuss/Approve Minutes of the December 9, 2015 Council Meeting
Motion by Dick Galbraith to approve the minutes of the December 9, 2015 Council Meeting as presented. Second by Cleo Gallegos. Vote: Rocky Baker – Aye; Cleo Gallegos – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.
Discuss/Approve Paying the Bills
Motion by Dusty Galliher to approve the bills as presented. Second by Dick Galbraith. Vote: Rocky Baker – Aye; Cleo Gallegos – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.
Review of December Monthly Department Head Reports
The December Monthly Department Head Reports were reviewed by those present.
New Business
Swearing in of Mayor
City Clerk Ashlee Langley swore in new Mayor Cleo Gallegos.
Swearing in of Council Members
City Clerk Ashlee Langley swore in re-elected council member Rocky Baker and newly elected council member Joanne Justesen.
Elect Council President
Mayor Gallegos asked for nominations to elect a new City Council President.
Rocky Baker nominated Dick Galbraith. Dusty Galliher provided a second.
Vote: Rocky Baker – Aye; Joanne Justesen – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.
Support for Oats Family Center – Sally Hall
Sally Hall from Oats Family Center asked the City Council to support their efforts for the year 2016. The Center is outgrowing their current location in Heyburn and they are looking for a new establishment that is bigger and more efficient. Sally Hall asked City Council to keep Oats Family Center in mind as they go throughout the year.
Discuss/Approve W Street PER Agreement – Civil Science
City Superintendent Greg Richins presented the Preliminary Engineering Report Agreement with Civil Science. Mr. Richins explained that this agreement would provide the City with the existing conditions and potential improvements to the sewer main lines and W Street Lift Station in planning for future development. City Superintendent Greg Richins recommended the council accepts this agreement.
After discussion, this item was tabled.
Discuss/Approve Industrial Rate Study with HDR Engineering, Inc.
City Superintendent Greg Richins presented the Industrial Rate proposal from HDR Engineering, Inc.
After discussion, this item was tabled.
Discuss/Approve 21st Street Change Order #9
Greg Richins explained that the 21st Street Change Order #9 is for adding the required seed mix design to the contract. This change order is at no additional cost to the project.
Motion by Joanne Justesen to approve 21st Street Change Order #9. Second by Dick Galbraith. Vote: Rocky Baker – Aye; Joanne Justesen – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.
Executive Session
Pursuant to Idaho Code 74-206 (1) (f) Communications with legal counsel to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated.
Motion by Dusty Galliher to go into Executive Session as per Idaho Code 74-206 (1) (f) for pending litigation. Second by Joanne Justesen. Roll Call Vote: Rocky Baker – Aye; Joanne Justesen – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.
Executive Session Minutes
Mayor Present:
Mayor Cleo Gallegos
Council Present:
Rocky Baker, Dick Galbraith, Dusty Galliher, and Joanne Justesen.
Employees Present:
Greg Richins, Michael Tribe, and Ashlee Langley.
Visitors Present:
None.
The Executive Session was conducted by Mayor Cleo Gallegos. The topics were (a) (f) Communications with legal counsel to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. No decisions were made. The Executive Session began at 8:05 PM and concluded at 8:22 PM.
The council meeting returned to open session at 8:22 PM.
Discuss/Possibly Approve ESPA Mitigation Plan
City Attorney Michael Tribe explained that the Eastern SPA Mitigation Plan is a proposed plan that the City would join in with Idaho Falls, Pocatello, and Eastern Idaho. If the council chooses to accept this mitigation plan, it would be no additional cost to the City. This plan covers litigation for the Surface Water Coalition Call which has been pending for over ten years.
Motion by Dusty Galliher to approve the ESPA Mitigation Plan. Second by Rocky Baker. Roll Call Vote: Rocky Baker – Aye; Joanne Justesen – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.
Discuss/Approve DEQ Wastewater Planning Grant
City Superintendent Greg Richins presented the Department of Environmental Qualities Wastewater Planning Grant. This $200,000.00 grant is for a facilities’ study at the Wastewater Treatment Plant to find out where Heyburn’s deficiencies are so the City can come up with a plan on how to mitigate those deficiencies. This grant is a matching grant 50/50, and the application is due by January 15, 2016.
Motion by Rocky Baker to approve the submission of the DEQ Wastewater Planning Grant and authorize the Mayors signature. Second by Dick Galbraith. Vote: Rocky Baker – Aye; Joanne Justesen – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.
The council meeting adjourned at 8:27 PM.
Cleo Gallegos Ashlee Langley
Mayor City Clerk/Treasurer