September 23, 2015 Council Meeting Minutes

City of Heyburn Public Hearing & Council Meeting Minutes
September 23, 2015
7:00 P.M.

 

Council Present:

Rocky Baker, Dick Galbraith, Dusty Galliher and Cleo Gallegos.

 

Employees Present:

Greg Richins, Steven Tuft, Dan Bristol and Ashlee Langley.

           

Visitors Present:

Rose Schmitt, Dalles Duffin, Sonia Duffin, Paul Aston, Eric Quitugua, Joanne Justesen, Scott Briscoe, Richard Wood and Mark Rosa.

 

Meeting conducted by Mayor George Anderson who welcomed everyone to the meeting and then led those present in the Pledge of Allegiance.

 

Mayor Anderson announced there has been some amendments to the original agenda that went out. He stated he would like to add Item No. 8 Executive Session as per Idaho Code 74-206 for (a) & (b) Personnel, Item No. 9 Discuss/Approve/Removal of Deborah F. Hopkins as City Clerk and Item No. 10 Discuss/Approve/Possibly Appoint a new City Clerk.

 

Motion by Rocky Baker to approve the Amended Agenda adding Item No. 8 Executive Session for (a) & (b) Personnel, Item No. 9 Discuss/Approve/Removal of Deborah F. Hopkins as City Clerk and Item No. 10 Discuss/Approve/Possibly Appoint a new City Clerk.  Second by Dick Galbraith.  Vote:  Rocky Baker – Aye; Cleo Gallegos – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye. 

 

Executive Session as per Idaho Code 74-206 (a) & (b) Personnel

Motion by Rocky Baker to go into Executive Session as per Idaho Code 74-206 (a) & (b) Personnel. Second by Cleo Gallegos.  Roll Call Vote:  Rocky Baker – Aye; Cleo Gallegos – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye. 

 

Executive Session Minutes

Council Present:

Rocky Baker, Dick Galbraith, Dusty Galliher and Cleo Gallegos.

 

Employees Present:

Greg Richins and Steven Tuft.

 

Visitors Present:

None.

 

The Executive Session was conducted by Mayor George A. Anderson. The topics were a (b) & (a) Matters of Personnel which were discussed with those present.  No decisions were made.  The Executive Session began at 7:05 PM and concluded at 7:22 PM. 

 

 

The council meeting returned to open session at 7:22 PM.

 

Discuss/Approve Minutes of the September 9, 2015 Council Meeting

Motion by Dusty Galliher to approve the minutes of the September 9, 2015 Council Meeting as presented. Second by Rocky Baker.  Vote:  Rocky Baker – Aye; Cleo Gallegos – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye. 

 

Discuss/Approve Paying the Bills

Motion by Rocky Baker to approve the bills as presented. Second by Dick Galbraith.  Vote:  Rocky Baker – Aye; Cleo Gallegos – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye. 

 

Presentation on the Cost to Upgrade Jim’s Lift Station – Civil Science

Robert Ramsey from Civil Science presented the estimated cost to upgrade Jim’s Lift Station to those present. He stated that Jims Lift Station would need to be upgraded in order to supply Elk Meadows Development. As part of the engineering report Civil Science evaluated the current status of Jims Lift Station. In the evaluation it was determined that the existing wet well is enough to handle the completion of the Elk Meadows Development. However, Jims Lift Station does not meet DEQ standards which means that with the recommended new pumps the Lift Station will also have to have new flow meters and controls. Robert Ramsey recommended the City look at the long term development of the area and accommodate a full build out. The cost to accommodate a full build out would be approximately $250,000.00 to $300,000.00 and Elk Meadows portion would be approximately 10% of the total cost.

 

Scott Briscoe from Elk Meadows suggested that the City consider letting them pay a portion of their hook-up fee’s upfront to help offset the cost involved to upgrade Jims Lift Station.

 

Public Hearing on Combined Preliminary and Final Plat for the Proposed Magic Sands Subdivision – Paul Aston

Paul Aston presented information on the Combined Preliminary and Final Plat approval for the Magic Sands Subdivision. He stated the Planning and Zoning Commission recommends approval of the Final Plat. 

 

Mayor George A. Anderson opened the public hearing.

 

Those speaking in favor of the Magic Sands Subdivision were: None.

 

Those speaking against the Magic Sands Subdivision were: None.

 

Those speaking neither against nor in favor of the Magic Sands Subdivision were: None.

 

Hearing no further comments, Mayor Anderson closed the public hearing.

 

Discuss/Approve the Combined Preliminary and Final Plat for the Proposed Magic Sands Subdivision

Motion by Cleo Gallegos to approve the Combined Preliminary and Final Plat for the proposed Magic Sands Subdivision.  Second by Dick Galbraith.  Vote: Rocky Baker – Aye; Cleo Gallegos – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.

 

Discuss/Approve Notice of Termination for Sanitation Contract with PSI Environmental Systems, Inc.

Mayor Anderson stated that a letter must be sent to PSI Environmental Systems, Inc. terminating the current Sanitation Contract.

 

Motion by Rocky Baker to approve the Notice of Termination for Sanitation Contract with PSI Systems, Inc.  Second by Dusty Galliher.  Vote: Rocky Baker – Aye; Cleo Gallegos – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.

 

Discuss/Approve/Appoint an Official Board Member for the Animal Control Facilities Meetings

Rocky Baker volunteered to be the Official Board Member for the Animal Control Facilities Meetings.

 

Discuss/Approve/Removal of Deborah F. Hopkins as City Clerk

Motion by Dusty Galliher to terminate Deborah F. Hopkins appointment as City Clerk.  Second by Rocky Baker.  Roll Call Vote: Rocky Baker – Aye; Cleo Gallegos – Abstain; Dick Galbraith – Aye; Dusty Galliher - Aye.

 

The removal of Deborah F. Hopkins by Mayor Anderson as City Clerk was affirmed by 3 of the 4 members of the City Council and her appointment was terminated.

 

Discuss/Approve/Possibly Appoint a new City Clerk

Mayor Anderson stated he has appointed Ashlee Langley as the new City Clerk for the City of Heyburn. He asked for the council to affirm his decision. 

 

Vote: Rocky Baker – Affirm; Cleo Gallegos – Affirm; Dick Galbraith – Affirm; Dusty Galliher - Affirm.

 

Introduction of Kristine Chavez and Charity Salazar as Deputy City Clerks

Mayor Anderson informed the City Council of the hiring of Kristine Chavez and Charity Salazar as Deputy City Clerks.

 

Review of Monthly Department Head Reports

The Monthly Department Head Reports were reviewed by those present

 

Executive Session as per Idaho Code 74-206 (c) Discuss Acquisition of Real Estate.

 

Motion by Dusty Galliher to go into Executive Session as per Idaho Code 74-206 (c) Discuss Acquisition of Real Estate. Second by Cleo Gallegos.  Roll Call Vote:  Rocky Baker – Aye; Cleo Gallegos – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye. 

 

Executive Session Minutes

Council Present:

Rocky Baker, Dick Galbraith, Dusty Galliher and Cleo Gallegos.

 

Employees Present:

Greg Richins, Steven Tuft and Ashlee Langley.

 

Visitors Present:

None.

 

The Executive Session was conducted by Mayor George A. Anderson. The topic was (c) Discuss Acquisition of Real Estate which was discussed with those present. No decisions were made.  The Executive Session began 8:10 PM and concluded at 8:25 PM. 

 

 

The council meeting did not return to open session and adjourned at 8:25 PM.

 

 

 

 

 

George A. Anderson                                            Ashlee Langley

Mayor                                                                  City Clerk/Treasurer