February 27, 2013 City Council Minutes

City of Heyburn Council Meeting Minutes

February 27, 2013

7:00 P.M.

 

Council Present:

Rocky Baker, Leann Smith, and Joanne Justesen.  Cleo Gallegos – excused. 

 

Employees Present:

Greg Richins, Dan Bristol, Steven Tuft and Deborah Hopkins.   

 

Visitors Present: 

Rose Schmitt, Leisel Snyder, Scott Ganoe, Jill Van Haren, Wayne Palmquist, Rick Dayley, Ralph and Heather Martini, John Gillette, and Sam Andrew.

 

Meeting conducted by Mayor George A. Anderson.  Mayor Anderson welcomed everyone to the meeting.  He then amended the agenda to include Jill Van Haren with the Idaho International Dance and Music Festival as Item 3c.

 

Mayor Anderson then led those present in the Pledge of Allegiance.   

 

Approve Minutes of the February 13, 2013 Council Meeting  

Motion by Rocky Baker to approve the minutes of the February 13, 2013 council meeting as presented.  Second by Joanne Justesen.  Vote:  Rocky Baker – Aye; Joanne Justesen – Aye; Leann Smith - Abstain. 

 

Discuss/Approve Paying the Bills

Motion by Rocky Baker to approve paying the bills as presented.  Second by Leann Smith.  Vote:  Rocky Baker – Aye; Joanne Justesen – Aye; Leann Smith - Aye. 

 

Discuss/Approve Waiver of Fees for Use of the Riverside Park & Amphitheater

Vikingman – August 22-24, 2013 – Scott Ganoe  

Scott Ganoe appeared before the mayor and council to ask for the fees to be waived for the use of the Riverside Park and the Amphitheater for the Vikingman on August 22-24, 2013.  He also asked the City to donate six RV spaces at the Riverside RV Park to be used for race officials as well as the following items to be contributed by the City:  hang the race banner; extra garbage containers; unchain the picnic tables; and connect the water to the drinking fountain. 

 

City Superintendent Greg Richins discussed some of the past issues the City of Heyburn has had with the facilities and property during this event.  Mr. Ganoe was very open to suggestions in helping to make these races a positive experience for everyone involved. 

 

Motion by Leann Smith to waive the fees for the use of the Riverside Park and the Amphitheater on August 22-24, 2013, to waive the fee for six RV spaces, require a $500 deposit, and a Check List to be completed for before and after the event.   Second by Rocky Baker.  Vote:  Rocky Baker – Aye; Joanne Justesen – Aye; Leann Smith - Aye. 

 

 

February 27, 2013  – City Council Minutes – Page 2

 

River Run for Orphans – July 13, 2013 – Wayne Palmquist & Sam Andrew

Wayne Palmquist and Sam Andrew appeared before the mayor and council to ask for the fees to be waived for the use of the Riverside Park and the Amphitheater for the River Run for Orphans to be held on July 13, 2013.   The gentlemen explained that both races would be completed using only the walking path. 

 

Motion by Rocky Baker to waive the fees for the use of the Riverside Park and the Amphitheater on July 13, 2013 for the River Race for Orphans with a deposit of $250 and a Check List to be completed for before and after the event.   Second by Joanne Justesen.  Vote:  Rocky Baker – Aye; Joanne Justesen – Aye; Leann Smith - Aye. 

 

Motion by Rocky Baker to amend his motion to change the deposit for use of the park to the required rate fee that is in place of $375.  Second by Joanne Justesen.  Vote:  Rocky Baker – Aye; Joanne Justesen – Aye; Leann Smith – Aye. 

 

Idaho International Dance Festival – Jill Van Haren

Jill Van Haren representing the Idaho International Dance Festival stated that it costs $15,000 to get the dancers from Rexburg to this area.  As something new this year, they are trying to raise money by doing fundraisers.  One of the fundraisers is the Memorial Day Family Fun Run to be held on Monday, May 27, 2013.   The river party for the dancers has been scheduled for Saturday, July 20, 2013.  Housing flyers were distributed to those present requesting housing for the dancers during their stay in the area.

 

Jill Van Haren agreed to return to the next council meeting with Park Reservation Forms. 

 

Discuss/Approve Addendum to Municipal Triple Net Lease with John Gillette

John Gillette updated those present with the progress that is being made with the old Heyburn School Building.  The floors are now complete and he is now open for business.  Mr. Gillette extended an invitation to Mayor Anderson to come play golf at the new Red Neck Country Club.

 

Motion by Leann Smith to approve the Addendum to the Municipal Triple Net Lease with John Gillette and authorize the mayor’s signature.  Second by Joanne Justesen.  Vote:  Rocky Baker – Aye; Joanne Justesen – Aye; Leann Smith - Aye. 

 

Discuss/Approve Engineering Contract With Power Engineers for Substation Upgrade – Greg Richins

City Superintendent Greg Richins reviewed the engineering contract with Power Engineers for the Substation Upgrade.  He stated the contract has been reviewed by Steve Tuft and Ralph Williams.

 

Motion by Rocky to approve the Engineering Contract with Power Engineers for the Substation Upgrade $23,250 and authorizing the mayoral signature.  Second by Leann Smith.  Vote:  Rocky Baker – Aye; Joanne Justesen – Aye; Leann Smith - Aye. 

 

 

February 27, 2013  – City Council Minutes – Page 3

 

Discuss/Approve 21st Street Project Water Line Improvements & Supplemental Agreement No. 2 – Keller Associates

City Superintendent Greg Richins reviewed the 21st Street Project Water Line Improvements information along with the Supplement Agreement No. 2.

 

Motion by Leann Smith to approve the Supplemental Agreement No. 2 to the 21st Street Reconstruction Project and authorize the mayoral signature.  Second by Rocky Baker.  Vote:  Rocky Baker – Aye; Joanne Justesen – Aye; Leann Smith – Aye. 

 

Motion by Rocky Baker to approve the 21st Street Project Water Line Improvements Agreement for Professional Services for $6,892.55 and authorize the mayoral signature.  Second by Leann Smith.  Vote:  Rocky Baker – Aye; Joanne Justesen – Aye; Leann Smith - Aye. 

 

Discuss/Approve Purchase of Server & Workstations for City Hall – Greg Richins

City Superintendent Greg Richins reviewed the quotes to replace the existing server and workstations in utility billing.

 

Motion by Rocky Baker to purchase the server and workstations from Vision IT at a total cost not to exceed $15,234.50.  Second by Joanne Justesen.  Roll Call Vote:  Rocky Baker – Aye; Joanne Justesen – Aye; Leann Smith - Aye. 

 

Review of February 2013 Monthly Reports

The Monthly Reports were reviewed with the staff present.

 

Executive Session as per Idaho Code 67-2345(e) and (f)

Motion by Joanne Justesen to go into Executive Session as per Idaho Code 67-2345(e), and (f).  Second by Leann Smith.  Roll Call Vote:  Rocky Baker – Aye; Joanne Justesen – Aye; Leann Smith – Aye. 

 

Executive Session Minutes.

Council Present:

Rocky Baker, Leann Smith, and Joanne Justesen.

 

Employees Present:

Steven Tuft, Deborah Hopkins, and Greg Richins.

 

Guests Present:

Paul Aston.

 

The meeting was conducted by Mayor George A. Anderson.  The topics were litigation and a matter of acquiring real property.  These matters were discussed with the mayor, council members, and staff present.  Executive Session began at 8:52 PM and concluded at 9:27 PM.  No decisions were made.  The council meeting did not return to open session. 

 

 

February 27, 2013  – City Council Minutes – Page 4

 

The council meeting ended at 9:27 PM.

 

 

 

 

 

 

 

George A. Anderson                                       Deborah F. Hopkins

Mayor                                                              City Clerk