October 27, 2010 Minutes

City of Heyburn Council Meeting Minutes

October 27, 2010

7:00 P.M.

 

Council Present:

Cleo Gallegos, Rocky Baker, Leann Smith, and Joanne Justesen.

 

Employees Present:

Steven Tuft, Deborah Hopkins, Earl Andrew, Mike Brown, and Dan Bristol.  Scott Spevak and Mayor George Anderson - excused. 

 

Visitors Present: 

Ralph Williams, Paul Aston, Bob Moore, Max and Marlane Garner. 

 

Meeting conducted by Council President Leann Smith. President Smith welcomed everyone to the meeting and led those in attendance in the Pledge of Allegiance.

 

Council President Leann Smith amended the agenda to include Item No. 9 - Discuss/Approve Request for Proposals for an Urban Renewal Agency Advisor with the good faith reason as the City Attorney has just presented the draft of the request to the council members this evening. 

 

Approve Minutes of the Council Meeting on October 13, 2010. 

Motion by Rocky Baker to approve the October 13, 2010 minutes as presented.  Second by Joanne Justesen.  Vote:  Cleo Gallegos - Aye; Rocky Baker - Aye; Leann Smith - Aye; Joanne Justesen - Aye.

 

Discuss/Approve Paying the Bills.

Motion by Rocky Baker to approve paying the bills as submitted.  Second by Joanne Justesen. Vote:  Cleo Gallegos - Aye; Rocky Baker - Aye; Leann Smith - Aye; Joanne Justesen - Aye.

 

Discuss/Approve Bid Results for 1500 KVA and 2500 KVA Transformers

Earl Andrew presented the results of the 1500 KVA and 2500 KVA Transformer bid stating it was important to look at not only the initial price of the transformers, but also to consider the total life cost. 

 

Motion by Rocky Baker to award the bid of the 2500 KVA transformer to Northern Power Equipment from Centerville, Utah in the amount of $33,826 and to award the bid of the 1500 KVA transformer to HD Supply-Utilities from Billings, Montana in the amount of $21,053.61.  Second by Joanne Justesen.  Vote:  Cleo Gallegos - Aye; Rocky Baker - Aye; Leann Smith - Aye; Joanne Justesen - Aye.

 

Mr. Andrew stated the City of Burley has received a grant to purchase these transformers.  These transformers will not be ordered until review and completion of the grant from the City of Burley. 

 

Discuss/Approve Cassia Street Vacation with Property Owners

Paul Aston presented a brief overview of the results of the Heyburn Planning and Zoning Commission with regard to vacating Cassia Street, 20th Street, B and C Streets, and the alleys on Block 1 and 2.  City Attorney Steve Tuft was instructed to meet with Paul Aston and Scott Spevak to work out the legal specifics of vacating these properties.  Upon completion, this information will be presented to the city council for discussion and final approval.  Max and Marlane Garner expressed their appreciation to the council and the planning and zoning commission. 

 

Discuss/Approve Revision 1 to Exhibit F, Transmission Scheduling Service - BPA Contract

Ralph Williams from United Electric briefly explained Exhibit F, Transmission Scheduling Service Contact and its purpose. 

 

Motion by Cleo Gallegos to authorize the mayor to execute the Revision 1 to Exhibit F, Transmission Scheduling Service - BPA Contract.  Second by Rocky Baker.  Vote:  Cleo Gallegos - Aye; Rocky Baker - Aye; Leann Smith - Aye; Joanne Justesen - Aye.

 

Discuss/Approve Public Hearing Date for Adoption of Building Codes - Paul Aston

Paul Aston informed the mayor and council the need to set a Public Hearing date for the adoption of the Building Codes. 

 

Motion by Rocky Baker to set the public hearing date for adoption of the building codes for December 8, 2010 at 7:00 PM.  Second by Joanne Justesen.  Vote:  Cleo Gallegos - Aye; Rocky Baker - Aye; Leann Smith - Aye; Joanne Justesen - Aye.

 

Discuss/Approve Appointment of Planning & Zoning Members  -

Council President Leann Smith stated Mayor Anderson has recommended the appointment of Bill Jones to the Heyburn Planning and Zoning Commission to fill one of the current two vacancies.   Motion by Joanne Justesen to appoint Bill Jones to the Heyburn Planning and Zoning Commission.  Second by Cleo Gallegos.  Vote:  Cleo Gallegos - Aye; Rocky Baker - Aye; Leann Smith - Aye; Joanne Justesen - Aye. 

 

Discuss/Approve Resolution No. 2010-8 - Support of HJR 7

Motion by Rocky Baker to approve Resolution No. 2010-8 - Support of HJR 7.  Second by Cleo Gallegos.  Roll Call Vote:  Cleo Gallegos - Aye; Rocky Baker - Aye; Leann Smith - Aye; Joanne Justesen - Aye.  City Clerk Deborah Hopkins was instructed to contact the newspapers and inform them of the passage of this important resolution. 

 

Discuss/Approve Urban Renewal Agency Advisor Proposals

City Attorney Steven Tuft presented a draft of the Request for Proposals for an Urban Renewal Agency Advisor.  Motion by Rocky Baker to approve and send out the Request for Proposals for an Urban Renewal Agency Advisor requesting proposals be submitted by December 3, 2010.  Second by Joanne Justesen.  Vote:  Cleo Gallegos - Aye; Rocky Baker - Aye; Leann Smith - Aye; Joanne Justesen - Aye.  

 

Executive Session for Matters of Personnel as authorized by Idaho Code Section 67-2345.  

Motion by Rocky Baker  to go into Executive Session for Matters of  Personnel, Litigation and Land Acquisition as authorized by Idaho Code Section 67-2345.  Second by Joanne Justesen.  Roll Call Vote:  Cleo Gallegos - Aye; Rocky Baker - Aye; Leann Smith - Aye; Joanne Justesen - Aye.

 

Executive Session Minutes.

Council Present:

Cleo Gallegos, Leann Smith, Rocky Baker and Joanne Justesen.

 

Employees Present:

Steven Tuft, Mike Brown, Earl Andrew and Deborah Hopkins.

 

Guests Present:

None.

 

Meeting conducted by Council President Leann Smith. The topics were litigation, personnel and land acquisition.  These matters were discussed with City Attorney Steven Tuft and the employees present.  Executive Session began at 8:20 PM and concluded at 9:30 PM.

 

No decisions were made.   The council meeting ended at 9:30 PM. 

 

 

 

 

Leann Smith

City Council President

 

 

 

 

Deborah F. Hopkins

City Clerk