May 25, 2016 Special Council & Regular Council Meeting Minutes
Mayor: MayorCleo Gallegos.
Council Present: Rocky Baker, Dick Galbraith, Dusty Galliher, and Joanne Justesen.
Employees Present:
Greg Richins, Eric Christensen, Dan Bristol, and Ashlee Langley.
Visitors Present:
Erik Ongstad, Ferguson Waterworks
Aldon Enbysk, Sensus
Trevor Parke, United Electric
Meeting conducted by Mayor Cleo Gallegos who welcomed everyone to the meeting.
Ferguson Presentation – Water & Electric Meters
Aldon Enbysk representing Ferguson Waterworks, and Erik Ongstad representing Sensus presented options to those present regarding Water and Electric Meters.
Budget Work Session
Those present worked on the 2016-17 budget.
The meeting ended at 6:55 PM.
Cleo Gallegos Ashlee Langley
Mayor City Clerk/Treasurer
Mayor: MayorCleo Gallegos.
Council Present: Rocky Baker, Dick Galbraith, Dusty Galliher, and Joanne Justesen.
Employees Present:
Dan Bristol, Eric Christensen, Anson Parke, Ralph Martini, Earl Andrew, Brain Vail, Greg Richins, Michael Tribe, and Ashlee Langley.
Visitors Present:
Larraine Kluzik, Ronald Kluzik, Edward Gemar, and George Anderson.
Meeting conducted by Mayor Cleo Gallegos who welcomed everyone to the meeting.
Mayor Gallegos asked Wastewater Department Manager Ralph Martini to lead those present in the Pledge of Allegiance.
Discuss/Approve Minutes of the May 11, 2016 Special Council Meeting, Regular Council Meeting & Public Hearing
Motion by Joanne Justesen to approve the minutes of the May 11, 2016 Special Council Meeting, Regular Council Meeting & Public Hearing as presented. Second by Rocky Baker. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Discuss/Approve Paying the Bills
Motion by Rocky Baker to approve the bills as presented. Second by Joanne Justesen. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Discuss/Approve 2016 Camp Host Agreement
Parks Department Manager Earl Andrew presented the 2016 Camp Host Agreement with Melonie Kalas to those present. Mr. Andrew explained that the Camp Host originally hired for the 2016 season is unable to fulfill the term of the agreement.
Motion by Dusty Galliher to approve the 2016 Camp Host Agreement with Melonie Kalas at a monthly salary of $750.00 for the months of June to September. Second by Dick Galbraith. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Discuss/Approve Employee Time-clock Payroll Portal
Superintendent Greg Richins and City Clerk Ashlee Langley provided the City Council with information regarding the benefits of the Payroll Portal offered by Vision Municipal Solutions.
Integrated with Vision Payroll this Time-clock Portal will provide employees with timekeeping management including Clock In/Out or Timesheet Entry for daily hours, Accrual Review, Paystub Review, W2 Review, Custom Excel based Expense Reporting, and Leave Requests.
Motion by Joanne Justesen to approve the purchase of the Employee Time-clock Payroll Portal through Vision Municipal Solutions in the amount of $7,500.00. Second by Dusty Galliher. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Discuss/Approve Mower Purchase for Parks Department
Parks Department Manager Earl Andrew presented a bid from Barry Equipment and Rental for the purchase of a Walker Mower for the Parks Department.
Motion by Rocky Baker to approve the purchase of a Walker Mower with a 64” Deck for the Parks Department from Barry Equipment and Rental in the amount of $12,285.00. Second by Dick Galbraith. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Discuss/Approve Post Office Re-roofing
City Superintendent Greg Richins presented bids for re-roofing the Heyburn Post Office. Mr. Richins recommended the City Council go with the lowest bidder, Larson Roofing & Construction Company.
Motion by Joanne Justesen to approve the bid from Larson Roofing & Construction Company in the amount of $18,850.00 to re-roof the Heyburn Post Office with the understanding that all trim will be covered upon completion. Second by Rocky Baker. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Discuss/Approve Post Office Maintenance Agreement 2016
City Superintendent Greg Richins stated that the Heyburn Post Office approached the City asking for help with this year’s lawn maintenance. Mr. Richins informed the City Council that the Post Office has offered to pay the City $2,500.00 for this year’s maintenance.
Motion by Dick Galbraith to approve the 2016 Maintenance Agreement with the Heyburn Post Office for the upkeep of the lawn. Second by Dusty Galliher. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Discuss/Approve Voting Delegate for the 2016 Association of Idaho Cities
Annual Business Meeting
Mayor Cleo Gallegos asked the council if they are interested in designating an elected official to cast a vote at the Association of Idaho Cities Annual Business Meeting.
Motion by Joanne Justesen to designate Mayor Cleo Gallegos as a voting delegate for the 2016 Association of Idaho Cities Annual Business Meeting and Joanne Justesen (myself) as an alternate. Second by Dusty Galliher. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Review of Monthly Department Head Reports
Those present reviewed the April 2016 monthly department head reports.
Comments from the Public
Mayor Gallegos opened this time up to the public for additional comments.
Brian Vail, employee of the Heyburn Water Department presented an update on the Idaho Rural Water conference he attended. Mr. Vail thanked the Mayor and City Council for the opportunity to attend this conference.
Executive Session
Pursuant to Idaho Code 74-206(1) (a) to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; (c) to acquire an interest in real property which is not owned by a public agency; (f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement.
Motion by Joanne Justesen to go into Executive Session as per Idaho Code 74-206 (1) (a) personnel, (c) trade or commerce and (f) litigation. Second by Dusty Galliher. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Executive Session Minutes
Mayor Present:
Mayor Cleo Gallegos.
Council Present:
Rocky Baker, Dick Galbraith, Dusty Galliher, and Joanne Justesen.
Employees Present:
Greg Richins, Michael Tribe, and Ashlee Langley.
Visitors Present:
The Executive Session was conducted by Mayor Cleo Gallegos. The topics were (1) (a) to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; (c) to acquire an interest in real property which is not owned by a public agency; (f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement.
No decisions were made.
The Executive Session began at 8:00 PM and concluded at 8:32 PM.
The council meeting adjourned at 8:32 PM.
Cleo Gallegos Ashlee Langley
Mayor City Clerk/Treasurer