July 27, 2016 Council Meeting Minutes
Mayor: Mayor Cleo Gallegos.
Council Present: Rocky Baker, Dick Galbraith, Dusty Galliher, and Joanne Justesen.
Employees Present:
Dan Bristol, Ralph Martini, Eric Christensen, Anson Parke, Greg Richins, Michael Tribe, and Ashlee Langley.
Visitors Present:
Mike Painter, Heather Petersen, Kyla Sawyer, Darren Brower, Dan Lloyd, Jo Elg, Trent Handsaker, Dillon Johnson, Justin Koyle, Matt Kosler, and Odo Grandi.
Meeting conducted by Mayor Cleo Gallegos who welcomed everyone to the meeting.
Welcome & Pledge
Mayor Gallegos asked Boy Scout Troup 47 to lead those present in the Pledge of Allegiance.
Mayor Cleo Gallegos asked for a motion to amend the agenda to include a Plaque Presentation by Dan Lloyd, Heyburn Schools SR2S Grant Agreement, and two bids from 3H Fence Company due to the fact these agenda items came in after the agenda was set.
Motion by Joanne Justesen approve the amended agenda as presented. Second by Dick Galbraith. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Southern Idaho Economic Development Plaque Presentation
Dan Lloyd representing Southern Idaho Economic Development presented Mayor Gallegos and council members with a plaque from the 2015 Operation Facelift for the “Most Improved Project” silver award for the Heyburn Police Department renovations.
Mayor Gallegos and council members thanked Mr. Lloyd for the plaque as well as the participants who made Operation Facelift 2015 a success.
Discuss/Approve Minutes of the July 13, 2016 Special & Regular Council Meeting
Motion by Dusty Galliher to approve the minutes of July 13, 2016 Special & Regular Council Meeting as presented. Second by Joanne Justesen. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Discuss/Approve Paying the Bills
Motion by Rocky Baker to approve the bills as presented. Second by Joanne Justesen. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Introduction/Discussion regarding Mini-Cassia Chamber of Commerce Community Chest Lease Agreement
Kyla Sawyer came before council to introduce herself as the new President and CEO of the Mini-Cassia Chamber of Commerce.
Ms. Sawyer asked the Mayor and councilmembers for clarification in terms of who the Mini-Cassia Chamber of Commerce is the third lessee too.
Ms. Sawyer also asked Mayor and council for a clear legal description of the property lines referenced in the Community Chest Lease Agreement in terms of maintenance.
Community Chest Vice Chairman Dan Lloyd offered to split the cost with the City to hire Moons & Associates to locate the property lines in order to provide clarification to the Mini-Cassia Chamber of Commerce.
Those present decided it would be best to hire Moons and Associates to locate the property lines as requested.
Discuss/Approve the 2016-17 FY Tentative Budget
Motion by Joanne Justesen to approve the Tentative 2016-17 FY Budget in the amount of $8,826,570. Second by Dick Galbraith. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Discuss/Approve FY 2016-17 Beer & Wine Licenses
City Clerk Ashlee Langley stated that copies of the State Licenses and the Minidoka County Licenses have been received, as well as payment for the licenses.
Motion by Joanne Justesen to approve the 2016-17 Beer & Wine License for Tag, Inc., Hub Plaza, Love’s Travel Stops & Country Stores, Inc., Joe’s River Bar, and Conner’s Café Inc. Second by Rocky Baker. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Discuss/Approve Bank Fund Transfer
City Clerk Ashlee Langley presented an internal transfer of $1,000,000 from the Idaho Central Credit Union (Electric Fund) account into the First Federal (Electric Fund) account to bring this account out of the deficit that it’s currently in.
Ms. Langley also suggested moving $1,000,000 from the First Federal (General Fund) account into the Idaho Central Credit Union (General Fund) account to avoid losing out on any interest.
Motion by Dick Galbraith to authorize the City Clerk to perform an internal transfer of Funds as presented. Second by Joanne Justesen. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Discuss/Approve/Adopt Ordinance No. 16-583 – Proposed Vacation of a Portion of 12th Street - Adopt in One Reading
Motion by Rocky Baker to read Ordinance No. 16-583 – Proposed Vacation of a Portion of 12th Street by title only for its first and only reading. Second by Dusty Galliher. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
City Attorney Michael Tribe read Ordinance No. 16-583 by title only.
Motion by Joanne Justesen to approve/adopt Ordinance No. 16-583 – Proposed Vacation of a Portion of 12th Street. Second by Dusty Galliher. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Heyburn Schools SR2S Grant Agreement
City Superintendent Greg Richins asked the council to consider authorizing the Mayor’s signature on the Heyburn Schools SR2S Grant Agreement as well as payment in the amount of $5,000 for the initial startup funds.
Motion by Rocky Baker to approve the Mayors signature on the SR2S Grant Agreement as well as authorize payment in the amount of $5,000 for the initial startup funds. Second by Dick Galbraith. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Discuss/Approve J-U-B Engineers Inc. Flow Data Monitoring to be used towards Collection & Plant Study
Wastewater Treatment Plant Manager Ralph Martini asked the council to consider using J-U-B Engineers, Inc. to conduct Flow Data Monitoring to gather some information while the sub is up and the irrigation water is still in. This information will be used towards the collection study.
Motion by Dick Galbraith to approve the Flow Date Monitoring Agreement with J-U-B Engineers Inc. including a survey to be done during the high sub and also during the low sub with the stipulation that work will not to exceed $33,000 and the agreement will not be signed until it has had legal review. Second by Joanne Justesen. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
21st Street Project Update
LHTACT Construction Engineering Manager Odo Grandi, PE presented an update on the 21st Street Project.
Mayor and council thanked Mr. Grandi for the update.
Discuss/Approve 21st Street Change Order #15 – Mailbox Posts
Robert Ramsey from Civil Science presented the 21st Street Change Order #15 for the change in the type of mailbox posts to be used. Mr. Ramsey stated this change order is a cost savings of $442.80 to the City.
Motion by Rocky Baker to approve Change Order #15 for the Mailbox Posts for a cost savings to the city of $442.80. Second by Joanne Justesen. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Review of Monthly Department Head Reports
The June Monthly Department Head Reports were reviewed by those present.
Wastewater Treatment Plant Manager Ralph Martini gave a verbal report on the progress that has been made concerning the odor coming from the Burley Industrial Park.
Councilmembers encouraged the residents of Heyburn to contact Bobby Dye, Remediation and Air Quality Manager for the Department of Environmental Quality at 208-736-2190 with concerns regarding the odor.
Discuss/Approve Bids for Fencing at the Wastewater Treatment Plant & the Police Station
Motion by Joanne Justesen to approve the purchase of a new fence for the Wastewater Treatment Plant in the amount of $10,821.60 and a new fence for the Police Department in the amount of $11,620.00 from 3H Fence Company. Second by Rocky Baker. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Comments from the Public
Mayor Gallegos opened this time up to the public for additional comments.
Executive Session
Pursuant to Idaho Code 74-206 (f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement.
Motion by Joanne Justesen to go into Executive Session as per Idaho Code 74-206 (1) (f) litigation. Second by Dick Galbraith. Roll-Call Vote: Rocky Baker – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye; Joanne Justesen – Aye.
Executive Session Minutes
Mayor Present:
Mayor Cleo Gallegos.
Council Present:
Rocky Baker, Dick Galbraith, Dusty Galliher, and Joanne Justesen.
Employees Present:
Greg Richins, Michael Tribe, and Ashlee Langley.
Visitors Present:
The Executive Session was conducted by Mayor Cleo Gallegos. The topics were (1) (f) Communications with legal counsel to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated.No decisions were made. The Executive Session began at 8:27 PM and concluded at 8:45 PM. The council meeting did not return to open session.
The council meeting adjourned at 8:45 PM.
Cleo Gallegos Ashlee Langley
Mayor City Clerk/Treasurer