April 13, 2016 Council Meeting Minutes
Mayor: MayorCleo Gallegos.
Council Present: Rocky Baker, Dick Galbraith, Dusty Galliher, and Joanne Justesen.
Employees Present:
Greg Richins, Michael Tribe, Eric Christensen, Travis Morrell, Jeremiah Justesen, Ralph Martini, Dan Bristol, and Ashlee Langley.
Visitors Present:
Larraine Kluzik, Ronald Kluzik, Davis Vansant, Karen Vansant, Michael Lee, Heather Petersen, Kody Taylor, Rose Schmitt, Dennis Florke, Cindy Florke, Amy Despain, Larry Olsen, Norma Olsen, Edward Gemar, and Eric Quitugua.
Meeting conducted by Mayor Cleo Gallegos who welcomed everyone to the meeting.
Mayor Gallegos asked City Resident Larraine Kluzik to lead those present in the Pledge of Allegiance.
Mayor Gallegos asked for a motion to amend the agenda to include Executive Session 74-206 (b) Personnel as an addition to item #19, the reason is that a time sensitive matter has occurred and needs addressed before the next regularly scheduled council meeting.
Motion by Joanne Justesen to amend the agenda to include Executive Session 74-206 (b) Personnel as an addition to item #19, due to the time sensitivity on the matter. Second by Dick Galbraith. Roll Call Vote: Rocky Baker – Aye; Joanne Justesen – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.
Discuss/Approve Minutes of the March 23, 2016 Council Meeting
Motion by Dusty Galliher to approve the minutes of the March 23, 2016 Council Meeting as presented. Second by Joanne Justesen. Roll-Call Vote: Rocky Baker – Aye; Joanne Justesen – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.
Discuss/Approve Paying the Bills
Motion by Dick Galbraith to approve the bills as presented. Second by Joanne Justesen. Roll-Call Vote: Rocky Baker – Aye; Joanne Justesen – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.
Swearing in Police Officer - Noah Shiner
City Clerk Ashlee Langley swore in Noah Shiner as Police Officer. Mayor and Council welcomed Noah Shiner.
Discuss Budget Work Sessions for FY 2016-17
City Clerk Ashlee Langley recommended setting a time and date for the first Budget Work Session for the FY 2016-17 budget.
City Council scheduled the first Budget Work Session for April 27, 2016 at 5:30 PM.
Animal Control Board Update
Councilmember Rocky Baker gave a brief update on the Animal Control Board. Those present thanked him for the update.
Mini-Cassia Airport Committee Update
Councilmember Dusty Galliher gave a brief update on the Mini-Cassia Airport Committee. Those present thanked him for the update.
Discuss Employee Time-clock Payroll Portal
City Clerk Ashlee Langley presented the Payroll Time-clock Portal through Vision Municipal Solutions.The Payroll Portal would provide an electronic timekeeping management solution.
After discussion, this item was tabled.
Discuss/Approve Lease Agreement & Concessionaire’s License for 2016 – Idaho Water Sports
Mike Lee from Idaho Water Sports presented the 2016 Lease Agreement & Concessionaire’s License proposal to those present. This proposal would allow Idaho Water Sports the right to conduct a commercial operation consisting of rentals of non-motorized watercraft from Riverside Park for the second year in a row.
After discussion, this item was tabled to the April 27, 2016 Agenda to consider changes to the proposed agreement.
Waiver of Fees for the Use of Central Park - Calvary Chapel
Dennis Florke from the Calvary Chapel asked for a waiver of fees for the use of Central Park from June 6, 2016 to July 29, 2016.
Motion by Joanne Justesen to waive the fees for the use of Central Park for the Calvary Chapel from June 6, 2016 to July 29, 2016 but to require liability insurance. Second by Rocky Baker. Vote: Rocky Baker – Aye; Joanne Justesen – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.
Public Hearing on Proposed Subdivision Application for River Mist Subdivision – Tony Morley
Tony Morley presented information on the Subdivision Application for River Mist Subdivision. He stated the Planning and Zoning Commission recommended approval of the Subdivision Application.
Cleo Gallegos opened the public hearing.
Those speaking in favor of the River Mist Subdivision were: None.
Those speaking against the River Mist Subdivision were: None.
Those speaking neither against nor in favor of the River Mist Subdivision were: None.
Hearing no further comments, Mayor Cleo Gallegos closed the public hearing.
Discuss/Approve Subdivision Application Submitted for River Mist Subdivision
After discussion, this item was tabled to the April 27, 2016 Council Meeting for Final Application approval incorporating an established Developers Agreement.
Public Hearing on Zoning Ordinance Text Amendment – Tony Morley
Tony Morley presented information on the Zoning Ordinance Text Amendment. He stated the Planning and Zoning Commission recommended approval of the Zoning Ordinance Text Amendment at the April 7, 2016 Planning & Zoning Meeting.
After discussion, this item was tabled to a Special Council Meeting & Continuation of Public Hearing scheduled for Wednesday, April 20, 2016 at 5:30 PM.
Discuss/Approve Proposed Electric Rate Options
Mayor Gallegos presented a Memo that was provided by Jo Elg with United Electric. Mayor Gallegos recommended moving forward with Option #2 as recommended by Jo Elg.
Motion by Dusty Galliher to approve rate structure Option #2 for the proposed rate increase. Second by Dick Galbraith. Vote: Rocky Baker – Aye; Joanne Justesen – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.
Discuss/Approve 21st Street Change Order #11 & Change Order #12 – Temporary Signals & Fence Modifications
Robert Ramsey from Civil Science presented 21st Street Change Order #11. This Change Order is for the temporary signals throughout the project.
Mr. Ramsey also presented Change Order #12 for the Fence Modifications that did not meet subsection 106.01 Buy America requirements.
Motion by Dusty Galliher to approve the 21st Street Change Order #11 for the Temporary Signals at a net estimated decrease of ($2,349.93) and Change Order #12 for fence modifications at a net estimated decrease of ($292.60). Second by Rocky Baker. Vote: Rocky Baker – Aye; Joanne Justesen – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.
Discuss/Approve Proceeding with the Wastewater Planning Grant
Wastewater Manager Ralph Martini presented information pertaining to the Wastewater Planning Grant. Mr. Martini explained that due to the increase in demand of funds, DEQ has established a grant cap at $65,000 for their wastewater grants. The City of Heyburn proposed facility plan is a total cost of $200,000. This would mean the City would be responsible for $135,000. DEQ will be sending out fundable letters in May, but wanted to confirm whether or not the City of Heyburn would still be interested in completing the facility plan with DEQ providing $65,000 of the total cost. DEQ has asked for a response no later than April 15, 2016.
Motion by Rocky Baker to approve proceeding with the Wastewater Planning Grant for the facility plan with the understanding that DEQ will only provide $65,000.00 of the total cost. Second by Joanne Justesen. Vote: Rocky Baker – Aye; Joanne Justesen – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.
Comments from the Public
Mayor Gallegos opened this time up to the public for additional comments.
Executive Session
Pursuant to Idaho Code 74-206 (1) (b) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement and (f) Communications with legal counsel to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated.
Motion by Dick Galbraith to go into Executive Session as per Idaho Code 74-206 (1) (b) for personnel and (f) for litigation. Second by Rocky Baker. Roll Call Vote: Rocky Baker – Aye; Joanne Justesen – Aye; Dick Galbraith – Aye; Dusty Galliher - Aye.
Executive Session Minutes
Mayor Present:
Mayor Cleo Gallegos
Council Present:
Rocky Baker, Dick Galbraith, Dusty Galliher, and Joanne Justesen.
Employees Present:
Greg Richins, Michael Tribe, and Ashlee Langley.
Visitors Present:
The Executive Session was conducted by Mayor Cleo Gallegos. The topics were (1) (b) to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student and (f) Communications with legal counsel to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated.
No decisions were made.
The Executive Session began at 9:35 PM and concluded at 10:14 PM.
The council meeting adjourned at 10:14 PM.
Cleo Gallegos Ashlee Langley
Mayor City Clerk/Treasurer