May 23, 2018 City Council Meeting & Public Hearing Minutes
Mayor: Mayor Cleo Gallegos.
Council Present: Dick Galbraith, Joanne Justesen, and Rose Schmitt.
Employees Present:
Tony Morley, Ashlee Langley, and Paul Ross.
Welcome & Pledge
Meeting conducted by Mayor Cleo Gallegos who welcomed everyone to the meeting.
Mayor Gallegos asked Council President Joanne Justesen to lead those present in the Pledge of Allegiance.
Mayor Gallegos announced that Councilman Chad Anderson is excused from tonight’s meeting.
Mayor Gallegos asked the city council to renumber the agenda to move the Public Hearing on the Wastewater Facility Planning Study and discussion and approval of the study to lines 3a and 3b due to the traveling time for the presenter.
Motion by Joanne Justesen to approve renumbering the agenda to move the Public Hearing and the discussion and approval of the Wastewater Facilities Planning Study up to line item 3a and 3b. Second by Dick Galbraith. Roll-Call Vote: Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Minutes of the May 09, 2018 Council Meeting
Motion by Joanne Justesen to approve the minutes of the May 09, 2018 Council Meeting as presented. Second by Rose Schmitt. Roll-Call Vote: Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Paying the Bills
Motion by Dick Galbraith to approve the bills as presented. Second by Joanne Justesen. Roll-Call Vote: Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Public Hearing on the Wastewater Treatment Plant Facility Planning Study
Brad Bjerke, Project Engineer for HDR Engineering, Inc. presented the Wastewater Treatment Plant Facility Planning Study to those present. Mr. Bjerke stated that the plan has been approved by the Department of Environmental Qualities.
Mr. Bjerke explained the history of the Wastewater Treatment Plant stating that the plant currently serves approximately 3,300 persons. Major improvements were last done in 1991 and 2008. Mr. Bjerke stated in 2008 new anaerobic selector basins, a third oxidation ditch, improved aeration equipment and controls, and tertiary filtration were improved. The last Facility Planning Study was completed in 2006 with a planning period from 2006 to 2026. Solids handling improvements included in the Facility Planning Study were not constructed in the 2008 project due to budget constraints. Mr. Bjerke explained that normal updating of the Facility Planning Study is done every 10 years. Mr. Bjerke further addressed issues meeting NPDES limits even after 2008 improvements. Mr. Bjerke shared with those present that in 2014 the Environmental Protection Agency required information on reasons for violations. A compliance study was completed by HDR Engineering, Inc. and noted several areas for improvements. Some of the improvements noted included solids handling upgrades due to the lack of adequate winter storage, UV disinfection system upgrades due to the age of the current system, and redundancy in the filtration system.
Mr. Bjerke stated the Facility Planning Study projections are based on an 8 percent growth rate between 2018 and 2022 and a 2.5 percent growth rate between 2022 and 2038. Bringing the 2038 population to 7,336 persons.
Mr. Bjerke addressed Environmental Protection Agency violations in the last few years were due to equipment failures, damage to tertiary filter panels and upsets in secondary clarifiers. The 2017 violations were due to late winter flood events resulting in high influent TSS load exceeding design capacity and high influent TP loads (sources unknown). Operating at high MLSS due to limitations on wasting and solids handling resulted in overloading the clarifiers.
Solids handling will require immediate upgrade for winter storage capacity. A 3rd secondary clarifier is required for capacity and redundancy (existing clarifiers are over 25 years old). UV System aged (25 years old) and lacks peak hour capacity (with one bank lamp out of service) UV System lacks redundant channel, UV system electrical is outdated.
Liquid treatment upgrades consist of addition of a new clarifier 50 feet in diameter, replacement of mechanisms in existing clarifiers approximately 30 years old, drives, motors, scrapers etc. The City is looking at self-performing the upgrades to save on costs. Addition of 2nd filter of equivalent size 2 mgd provides redundancy for peak hour.
Solids handling evaluated the following technologies, screw press, and belt filter press. Disposal landfilling – no classification required, just “dry” (paint filter test). Land application requires Class B or A licensing. Proposed solids handling improvements include addition of screw press that can achieve Class B bio solids using the existing volume of the digesters until approximately year 2023. Upgrades to existing digesters and rehabilitation of the concrete for the existing digesters. Replacement of diffusers and blowers for the existing digesters. Demolition of the sludge storage tank near the drying beds.
Following estimate was based on current tipping fee of $16.5 per ton. Tipping fees would have to increase more than 5 times current fee to make Class B Bio solids option viable.
Near-term Upgrades will cost approximately $5,184,000 and include UV Disinfection upgrade, addition of third clarifier, and screw press. These upgrades are to be completed by 2019-2020.
Long-term upgrades will cost approximately $2,131,000 and include the upgrade of existing clarifiers 1&2, addition of second disc filter, digester upgrades, and an administration building. These upgrades are to be completed by 2022 and 2028.
City Administrator Tony Morley stated the Public Hearing notice solicited written comments or verbal comments and none were received.
Mayor Cleo Gallegos opened the public hearing.
Mayor Gallegos asked for those speaking in favor of the Wastewater Treatment Plant Facility Planning Study to step forward.
Those speaking in favor were: None.
Mayor Gallegos asked for those speaking against the Wastewater Treatment Plant Facility Planning Study to step forward.
Those speaking against were: None.
Mayor Gallegos asked for those speaking neither against nor in favor of the Wastewater Treatment Plant Facility Planning Study to step forward.
Those speaking in neither against nor in favor were: Siobhan Weeks asked a question in regards to phosphorus in water.
Hearing no further comments, Mayor Gallegos closed the public hearing.
Discuss / Approve the Wastewater Treatment Plant Facility Planning Study
Mayor Gallegos opened the time up for council deliberation. Mr. Bjerke stood for questions from the city council.
Motion by Dick Galbraith to approve the Wastewater Treatment Plant Facility Planning Study as presented. Second by Joanne Justesen. Roll-Call Vote: Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Operation Facelift 2018 Project
Mini-Cassia Inline Hockey Rink Association, League President Siobhan Weeks
Siobhan Weeks, League President for the Mini-Cassia Inline Hockey Rink Association presented a project idea for the 2018 Operation Facelift Program. Ms. Weeks stated the association is in need of a new scoreboard at the hockey rink and asked for the city councils consideration for using the project as an Operation Facelift Project for 2018.
Motion by Joanne Justesen to approve the Mini-Cassia Inline Hockey Rink Association scoreboard as a project for Operation Facelift 2018. Second by Rose Schmitt. Roll-Call Vote: Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Waiver of Fees for Use of Central Park
Lunch in the Park Program – Russ Taylor
Russ Taylor, Minidoka County School District Food Service Supervisor asked the city council to consider waiving the fees for the use of Central Park for the Lunch in the Park Program. Mr. Taylor stated this year’s program will run from June 11, 2018 through July 27, 2018.
Motion by Joanne Justesen to approve waiving the fees for the use of Central Park for the Lunch in the Park program from June 11, 2018 through July 27, 2018. Second by Dick Galbraith. Roll-Call Vote: Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Repurpose Tennis Court into Pickle Ball Court – Deann Campbell
Deann Campbell stood for questions from the city council regarding the Pickle Ball Court proposal presented at the last city council meeting.
Motion by Dick Galbraith to approve repurposing the Tennis Court at Central Park into a Pickle Ball Court. Second by Rose Schmitt. Roll-Call Vote: Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Petition for Exclusion and Petition for Inclusion –Tibbets
City Attorney Paul Ross provided an overview of Mr. Tibbets’ petition for exclusion and petitions for inclusion. Mr. Ross stated the petition for exclusion filed by MBB Property, LLC is regarding Knudsen Industrial Park and they are seeking to exclude 14.3 acres of surface water inside city limits from MID and basically move the surface water to property outside city limits.
Mr. Ross stated there was a formal objection filed with MID by the City objecting to the exclusion of the parcel of surface water and including property outside city limits for the purpose of transferring the water. Mr. Ross stated the City does not want water transferred outside of city limits as it could be potentially used for other City purposes. Mr. Ross stated that based on that position he recommended the council deny the petitions.
Mr. Ross stated that Mr. Tibbets also offered ½ of the shares to the City and the other ½ of the shares be transferred outside the City to the property located at 850 W 300 S.
Motion by Joanne Justesen to deny the petitions for exclusion and inclusion. Second by Dick Galbraith. Roll-Call Vote: Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve the Boulevard Development Agreement
City Administrator Tony Morley provided those present with a brief overview of the draft Boulevard Development Agreement. Mr. Morley stated they have been in contact with the developers and their share of the upgrades facilities planning study is $2,000,000. Mr. Morley stated they are now working out the details for funding the development.
After discussion, this item was tabled to the next agenda.
Discuss / Approve City of Burley Co-Location Agreement
City Administrator Tony Morley presented the City of Burley Co-Location Agreement to those present. Mr. Morley stated the agreement is based on a monthly fee of $45.00 a user per month.
Motion by Dick Galbraith to approve the City of Burley Co-Location Agreement as presented. Second by Joanne Justesen. Roll-Call Vote: Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve / Order Street Department Building
City Administrator Tony Morley provided an update on the Street Department Building. Mr. Morley stated bids were solicited for a steel building package, steel building erection, concrete slab, footings, foundations, doors and windows and the results were uploaded for the city council to review. After review of the procurement and public works laws with the city council, the city could procure the building as it fell within the statutory amounts, but the aggregate public works would require a formal bid.
Mr. Morley asked the city council to consider purchasing the Steel Building Package at this time and the construction portions will be solicited under the formal bidding process. Mr. Morley indicated that with rising steel prices, there may be some fluctuation in the final bid amount.
Motion by Dick Galbraith to approve ordering the Street Department Building Package from R & M Steel in the amount of $135,800. Second by Joanne Justesen. Roll-Call Vote: Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Voting Delegate for the 2018 Association of Idaho Cities Annual Business Meeting
Motion by Dick Galbraith to select Mayor Cleo Gallegos as the Voting Delegate and Joanne Justesen as an alternate for the Association of Idaho Cities Annual Conference in June, 2018. Second by Rose Schmitt. Roll-Call Vote: Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Magic Valley Folk Festival Donation
Motion by Joanne Justesen to approve donating $250.00 to the Magic Valley Folk Festival. Second by Dick Galbraith. Roll-Call Vote: Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Update on the Purchase of the Avant Utility Tractor
Street Department Manager Anson Park provided those present with an update of the purchase of the Avant Utility Tractor. Mr. Parke stated they ended up getting the bigger machine for the same price as the smaller machine.
Those present thanked Mr. Park for the update.
Mayors Time & Committee Reports
Council President Joanne Justesen provided those present with an update from the recent Joint Powers Animal Control Board meeting. Mrs. Justesen stated the purpose of the meeting was to discuss working towards a Mini-Cassia wide or regional facility. Property located in the Burley Industrial Park was mentioned as a possible location for the facility.
Comments from the Public (Each person has 3 min. to comment).
Mayor Gallegos opened this time up to the public for additional comments.
Executive Session
Pursuant to Idaho Code 74-206(1)(f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement.
Motion by Dick Galbraith to go into Executive Session as per Idaho Code 74-206(1)(f) litigation. Second by Rose Schmitt. Roll-Call Vote: Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Executive Session Minutes
The Executive Session was conducted by Mayor Cleo Gallegos. The topic was a matter of (f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated.
No decisions were made.
The Executive Session began at 8:33 PM and returned to open session at 9:10 PM.
Motion to Adjourn
Mayor Cleo Gallegos asked for a motion to adjourn the meeting.
Motion by Dick Galbraith to adjourn the council meeting. Second by Rose Schmitt. Roll-Call Vote: Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
The council meeting adjourned at 9:11 PM.
Cleo Gallegos Ashlee Langley
Mayor City Clerk/Treasurer