May 09, 2018 City Council Meeting Minutes
Mayor: Mayor Cleo Gallegos.
Council Present: Chad Anderson, Dick Galbraith, Joanne Justesen, and Rose Schmitt.
Employees Present:
Dan Bristol, Jose Paz, Anson Parke, Tony Morley, Ashlee Langley, and Paul Ross.
Welcome & Pledge
Meeting conducted by Mayor Cleo Gallegos who welcomed everyone to the meeting.
Mayor Gallegos asked Heyburn Reserve Officer Russel Carsner to lead those present in the Pledge of Allegiance.
Mayor Cleo Gallegos asked the city council to amend the agenda to include Walking Path Change Order #1 for the reduction in the project scope and quantities for the project as item 5A. The Mayor stated the good faith reason is that Change Order #1 was just received from the Idaho Transportation Department and any delay in approving it would affect the contractor’s timeline to complete the project before school resumes.
Motion by Joanne Justesen to approve amending the agenda to add Walking Path Change Order #1 for the reduction in the project scope and quantities with the good faith reason stated by Mayor Cleo Gallegos. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Minutes of the April 25, 2018 Council Meeting & the May 01, 2018 City Council Work Session
Motion by Dick Galbraith to approve the minutes of the April 25, 2018 Council Meeting & the May 01, 2018 City Council Work Session as presented. Second by Joanne Justesen. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Paying the Bills
Motion by Dick Galbraith to approve the bills as presented. Second by Chad Anderson. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss Converting Tennis Court into Pickle ball Court – Deann Campbell
Deann Campbell asked the city council for their consideration for the development of six 20’ x 44’ pickle ball courts on the aged tennis courts located at Central Park. Ms. Campbell explained the sport stated pickle ball is a court sport played on a badminton-sized court with a net in the center. It is played with a plastic ball similar to a whiffle ball and paddles about twice the size of ping-pong paddles. Pickle ball is easy for beginners to learn, but can be a competitive game for experienced players. Ms. Campbell also explained other advantages, including health benefits as well as the social nature. Ms. Campbell stated the estimate for the six courts, including fences, nets, and poles is about $150,000. Those present discussed budget constraints and the option of possibly getting a committee together and seeking donations.
After discussion, this item was tabled for consideration at the next regularly scheduled council meeting.
Discuss / Approve / Award Bid for Heyburn SR2S Walking Path
Ivan McCracken, Project Engineer for J-U-B Engineers, Inc. stated that the City is at the point of officially awarding the bid for the Heyburn SR2S Walking Path Project.
Motion by Dick Galbraith to award to bid for the Heyburn SR2S Walking Path to Extreme Excavation, Shoshone, Idaho in the amount of $441,409.90. Second by Joanne Justesen. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Heyburn SR2S Walking Path Change Order #1 for the Reduction in the Project Scope of Work and Quantities
Ivan McCracken stated that Change Order #1 is being proposed to reduce the scope of work for the Walking Path project bringing the costs down closer to the original project estimate making it $290,703.55.
Motion by Dick Galbraith to approve Heyburn SR2S Walking Path Change Order #1 Reducing the Scope of Work as well as Quantities bringing the cost to $290,703.55. Second by Joanne Justesen. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Purchase of a Utility Tractor for the Street & Parks Department
Parks Department Manager Jose Paz and Street Department Manager Anson Parke presented three bids to the city council for the purchase of a utility tractor.
Motion by Joanne Justesen to approve the purchase of an Avant Utility Tractor from Schow’s Truck Center, Heyburn, Idaho in the amount of $52,110.04. Second by Rose Schmitt. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Resolution No. 2018-4 Multi-Jurisdiction All Hazard Mitigation Plan
After questions and discussion, Motion by Chad Anderson to approve Resolution No. 2018-4 for the Multi-Jurisdiction All Hazard Mitigation Plan as presented authorizing the Mayors signature. Second by Rose Schmitt. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve City of Burley Co-Location Agreement
This item was tabled.
Discuss / Approve Minidoka Memorial Hospital EMS Letter of Support
Those present reviewed the proposed Letter of Support to the Minidoka Memorial Hospital for EMS funding for an ambulance.
Motion by Chad Anderson to approve the Letter of Support to Minidoka Memorial Hospital as presented. Second by Joanne Justesen. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Contribution to Spring Cleanup 2018 Tipping Fees
Those present discussed the possibility to be able to donate to Total Waste Management, LLC for the tipping fee costs associated with Spring Cleanup 2018. Paul Ross highlighted concerns regarding the contract and alleged donations, they City paying additional costs not included in the contract, and TWM’s solicitation of donations in contravention of the contract.
After discussion, the council took no further action.
Mayors Time & Committee Reports
Mayor Cleo Gallegos introduced Cody Pickup to those present as the new reserve officer for the city. Those present welcomed Mr. Pickup to the city.
Comments from the Public (Each person has 3 min. to comment).
Mayor Gallegos opened this time up to the public for additional comments.
Executive Session
Pursuant to Idaho Code 74-206(1)(f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement.
Motion by Dick Galbraith to go into Executive Session as per Idaho Code 74-206(1)(f) litigation. Second by Rose Schmitt. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Executive Session Minutes
The Executive Session was conducted by Mayor Cleo Gallegos. The topic was a matter of (f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated.
No decisions were made.
The Executive Session began at 7:54 PM and returned to open session at 9:08 PM.
Motion to Adjourn
Mayor Cleo Gallegos asked for a motion to adjourn the meeting.
Motion by Joanne Justesen to adjourn the council meeting. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
The council meeting adjourned at 9:10 PM.
Cleo Gallegos Ashlee Langley
Mayor City Clerk/Treasurer