April 25, 2018 Council Meeting Minutes
Mayor: Mayor Cleo Gallegos.
Council Present: Chad Anderson, Dick Galbraith, Joanne Justesen, and Rose Schmitt.
Employees Present:
Dan Bristol, Jose Paz, Anson Parke, Tony Morley, Ashlee Langley, and Paul Ross.
Welcome & Pledge
Meeting conducted by Mayor Cleo Gallegos who welcomed everyone to the meeting.
Mayor Gallegos asked Councilwoman Rose Schmitt to lead those present in the Pledge of Allegiance.
Discuss / Approve the Amended Agenda Providing a Good Faith Reason for the Amendment
Mayor Cleo Gallegos asked for a motion to accept the amended agenda. The Mayor stated that the Post Office Maintenance Agreement was added to the agenda and the good faith reason is that the Post Master made it back to town and signed the agreement, work has already began under the contract, and it needs ratification by the Council.
Motion by Chad Anderson to approve the amended agenda with the good faith reason stated above. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Minutes of the April 11, 2018 Council Meeting
Motion by Joanne Justesen to approve the minutes of the April 11, 2018 Council Meeting as presented. Second by Rose Schmitt. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Paying the Bills
Motion by Chad Anderson to approve the bills as presented. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Presentation by Mini-Cassia Women’s Shelter Inc. Advocates against Violence - Lynda Brennen
Lynda Brennen, Shelter Director for the Mini-Cassia Women’s Shelter Inc. asked the City Council if they had any property the shelter could use for office space. Ms. Brennen explained that the shelter had to vacate its space in the Rupert city-owned office building due to the fact Rupert sold the building to the Boys and Girls Clubs of Magic Valley. Ms. Brennen informed the council that the shelter needs space that is accessible 24 hours a day with office space to meet privately with clients.
Those present thanked Lynda Brennen for the presentation on the needs of the shelter and would look further into how the city could possibly help.
Discuss Spring Cleanup Tipping Fees – Total Waste Management
Lyle Santos, Owner of Total Waste Management provided the city council with an update on the tipping fees for Spring Cleanup 2018. Mr. Santos stated he has been seeking donations from the businesses in the community and has received great success. Mr. Santos stated Gem State Processing and Snake River Hydraulics have offered to donate two loads each. Mr. Santos stated the City usually has around 8 loads during Spring Cleanup and each load is going to cost somewhere around $150.00.
Those present thanked Lyle Santos for the update and stated the City would look to see if they have enough in the budget to contribute towards the tipping fees.
Present the Results of the Walking Path Bid Opening and Options to Proceed
- JUB Engineers, Ivan McCracken
Ivan McCracken, Project Engineer for J-U-B Engineering, Inc. provided those present with the results of the Heyburn Walking Path (SR2S Grant) bid opening. Mr. McCracken stated the City held a bid opening on the project Thursday, April 19, 2018 where and two bids were received, one from Extreme Excavation and the other from Kloepfer, Inc. The apparent low bidder was Extreme Excavation, and they were determined to be a responsive bidder. The low bid came in at $441,400 and the project budget is approximately $280,000. Mr. McCracken explained some of the factors that played a part in the difference between the engineers estimate and what the bids came in at included an increase in fuel prices, gravel, and asphalt prices. Mr. McCracken stated one of the other issues that played a part in the difference was that the contractors are all very busy and if they take on a job they want it to be worth their while.
Mr. McCracken provided options to reduce cost by reducing the Scope of Work bringing the cost down around $290,700. In addition to this amount there would be costs associated with engineering services which at this point are to be provided by Civil Science, Inc.
Those present thanked Mr. McCracken for the presentation.
Discuss / Approve Participation in Operation Facelift 2018
This item was tabled.
Discuss / Approve Lease Agreement & Concessionaire’s License for 2018 with Idaho Water Sports
Andrea Hamblin, Pro Shop Manager for Idaho Water Sports presented the 2018 Lease Agreement & Concessionaire’s License proposal to those present. This proposal would allow Idaho Water Sports the right to conduct a commercial operation consisting of rentals of non-motorized watercraft from Riverside Park for the third year in a row. Idaho Water Sports proposed changes to the prior agreement that included a decrease in rental costs for the months of May and September bringing the cost from $200.00 a month to $50.00 a month. Andrea Hamblin also asked the council for permission to place four flags at the entrance to the path down to Riverside Rentals, two open flags mounted on the building and a couple flags mounted on the docks. The flags would be on display when the business is open and removed when closed.
Motion by Chad Anderson to approve the Lease Agreement & Concessionaire’s License for 2018 with Idaho Water Sports with the decreased rent for the months of May and September and authorize the placement of the four flags. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Nay; Rose Schmitt – Aye.
Discuss / Approve the Purchase of Bobcat Tool Handler or Kubota Utility Vehicle
Street Department Manager Anson Parke and Parks Department Manager Jose Paz presented quotes for the purchase of either a Bobcat Tool Handler or a Kubota Utility Vehicle.
After discussion, this item was tabled to the next council meeting to consider an additional quote.
Discuss / Approve Amendment to Area of Impact Agreement
City Administrator Tony Morley provided those present with information regarding the amendment to the Area of Impact Agreement the city has with Minidoka County. Mr. Morley stated the amendment is needed to revise section five of the agreement to remove the language pertaining to the fee split for the issuance of building permits within city limits. The contract stated the County shall receive 75% of the fees and the City would receive the other 25%. Due to the City bringing on their own Building Department this language has been modified to permit the County to only keep permit fees from the City’s Area of Impact.
Motion by Dick Galbraith to approve the Amended Area of Impact Agreement as presented. Second by Joanne Justesen. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Heyburn Post Office Facilities and Ground Maintenance Agreement
Those present reviewed two Heyburn Post Office Facilities and Ground Maintenance Agreements. The first agreement running from April 1, 2018 through September 30, 2018 and the second running from October 1, 2018 through September 30, 2019.
Before discussion on this item, Councilman Chad Anderson stated that he would like to abstain from the Heyburn Post Office Lawn Care Service Agreement because he works for the Heyburn Post Office and would create a conflict of interest.
Motion by Joanne Justesen to ratify the signing of the Heyburn Post Office Agreement with the effective dates of April 1, 2018 through September 30, 2018 and to approve the agreement with the effective dates of October 1, 2018 through September 30, 2019 as presented. Second by Rose Schmitt. Roll-Call Vote: Chad Anderson – Abstain; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Minidoka County Fire Protection District Letter of Support
Those present reviewed a Letter of Support to the Minidoka Memorial Hospital for grant funding from the Idaho EMS Bureau for new EMS Light Weight Extrication Cutters.
Motion by Joanne Justesen to approve the Minidoka County Fire Protection District Letter of Support as presented. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Mayors Time & Committee Reports
Council President Joanne Justesen stated that the Mayor and she attended the Dessert for Dogs fundraiser put on by the Joint Powers Animal Control Board. Mrs. Justesen felt that they had a good turnout at the event.
Mayor Cleo Gallegos stated she has been contacted by Ryan Moyle who is doing the “Welcome to Heyburn” sign off 21st Street and asked the council to think of ideas for the sign as you leave Heyburn.
Mayor Cleo Gallegos thanked Tony Morley, Paul Ross, Dan Bristol, Ashlee Langley, Chad Anderson, Rose Schmitt, and Joanne Justesen for their attendance at the Association of Idaho Cities Spring Meeting.
Comments from the Public (Each person has 3 min. to comment).
Mayor Gallegos opened this time up to the public for additional comments.
Motion to Adjourn
Mayor Cleo Gallegos asked for a motion to adjourn the meeting.
Motion by Chad Anderson to adjourn the council meeting. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
The council meeting adjourned at 8:29 PM.
Cleo Gallegos Ashlee Langley
Mayor City Clerk/Treasurer