March 28, 2018 Council Meeting & Public Hearing Minutes
Mayor: Mayor Cleo Gallegos.
Council Present: Chad Anderson, Dick Galbraith, Joanne Justesen, and Rose Schmitt.
Employees Present:
Ralph Martini, Travis Morrell, Eric Christensen, Dan Bristol, Tony Morley, Ashlee Langley, and Paul Ross.
Welcome & Pledge
Meeting conducted by Mayor Cleo Gallegos who welcomed everyone to the meeting.
Mayor Gallegos asked Police Officer Travis Morrell to lead those present in the Pledge of Allegiance.
Discuss / Approve Minutes of the March 14, 2018 Council Meeting
Motion by Joanne Justesen to approve the minutes of the March 14, 2018 Council Meeting as presented. Second by Chad Anderson. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Paying the Bills
Motion by Dick Galbraith to approve the bills as presented. Second by Joanne Justesen. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Dates for Spring Cleanup 2018 – Lyle Santos
Lyle Santos, owner of Total Waste Management requested the city draft a letter to Southern Idaho Solid Waste asking to be exempt from the dump fees that went into effect March 1, 2018. Mr. Santos expressed concerns doing Spring Cleanup due to the increased fees.
Those present discussed dates that would allow for the notice to be printed on the utility bills as well as the option of working with United Metals, LLC on Highway 30 to see if they would be interested in teaming up with TWM and the City for this year’s Spring Cleanup.
Motion by Joanne Justesen to set May 4th thru May 14th as the dates for Spring Cleanup 2018. Second by Rose Schmitt. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Public Hearing for Application for the Paisley’s Place Subdivision Preliminary Plat
- Submitted by Q & K Properties, LLC
Mayor Gallegos opened the public hearing.
Jake Southwick, Project Engineer for Civil Science Inc. represented the applicant asking for approval of the Preliminary Plat Application submitted by Q & K Properties, LLC for Paisley’s Place Subdivision. Mr. Southwick proposed a 15 lot subdivision incorporating a combination of single-family residences, duplex residences along with extending various utility infrastructure for future development. Mr. Southwick stated the proposed development is located north of 21st Street between R Street and Q Street.
City Administrator Tony Morley stated the following items were discussed at the Planning & Zoning Meeting.
- Looping the water line coming out of McBride Subdivision.
- Installation of two street lights, one at the end of the cul-de-sac and one at the intersection.
Mr. Morley also stated the Planning & Zoning Commission approved a Special Use Permit as well as a Variance Permit contingent upon final plat approval. Mr. Morley stated that the permits will not become effective until the final plat is approved.
Jake Southwick stated the request for the Special Use Permit was due to the zoning of the development area. Mr. Southwick stated the area is zoned commercial low and doesn’t allow for residential housing. Mr. Southwick stated the Variance Permit was requested for Lot 15 where they plan to put the office site.
Mayor Gallegos asked for those speaking in favor of the application for Paisley’s Place Subdivision Preliminary Plat to step forward.
Those speaking in favor were: None.
Mayor Gallegos asked for those speaking against the application for Paisley’s Place Subdivision Preliminary Plat to step forward.
Those speaking against were: None.
Mayor Gallegos asked for those speaking neither against nor in favor of the application for Paisley’s Place Subdivision Preliminary Plat to step forward.
Those speaking in neither against nor in favor were: Police Chief Dan Bristol asked a question in regards to traffic control clarifying traffic in and out of the development would be done using 21st Street.
Hearing no further comments, Mayor Gallegos closed the public hearing.
Discuss / Approve Application for the Paisley’s Place Subdivision Preliminary Plat
- Submitted by Q & K Properties, LLC
Council discussed their review of the minutes of Planning & Zoning and other documents provided to Planning and Zoning.
Motion by Dick Galbraith to approve the application submitted by Q & K Properties, LLC for the preliminary plat of Paisley’s Place Subdivision. Second by Chad Anderson. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Presentation of the Wastewater Facilities Planning Study Final Draft by HDR Engineering, Inc. – Brad Bjerke
Brad Bjerke, Project Engineer for HDR Engineering, Inc. provided those present with a PowerPoint presentation showing the changes that have been made to the Wastewater Facilities Planning Study since the last time it was presented to the city council. Mr. Bjerke stated the size of the recommended clarifier has been changed from a 36 foot clarifier to a 50 foot clarifier. Mr. Bjerke stated the third clarifier is being recommended to address redundancy and has been relocated based on staff input. Mr. Bjerke addressed the existing secondary clarifier upgrades stating they need to be addressed between 2026 and 2028. Mr. Bjerke also expressed that the Tertiary disc filters have no redundancy, UV system is outdated and has no redundancy, solids handling is inadequate in terms of capacity. Mr. Bjerke stated the recommended improvements have been divided into two timelines, both near-term and long-term. Mr. Bjerke recommended near-term upgrades be completed by 2019-2020 costing an estimated amount of $5,184,000. The near-term upgrades included the addition of a third clarifier, UV Disinfection upgrade, and a screw press. Mr. Bjerke recommended the long-term upgrades be spread over several years between 2022 and 2028 costing an estimate of $2,131,000. The long-term upgrades included the upgrade of existing clarifiers 1 & 2, addition of a second disc filter, digester upgrades, and an Administration Building.
Those present thanked Mr. Bjerke for all the work he has put into the study and the presentation.
Discuss / Possibly Approve the Wastewater Facilities Planning Study by HDR Engineering, Inc.
Motion by Joanne Justesen to approve the submittal of the Wastewater Facilities Planning Study performed by HDR Engineering, Inc. to the Idaho Department of Environmental Quality. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Discuss / Approve Purchase of Patrol Vehicle for Police Department
City of Heyburn Chief of Police Dan Bristol provided the city council with a quote from Middlekauff Ford, Twin Falls in the amount of $29,449 for the purchase of a 2018 Ford Explorer Interceptor. In addition to the vehicle quote Mr. Bristol provided the council members with quotes to fully equip the vehicle for use as a patrol unit, including an in car video system and graphics in the combined amount of $9,745.06.
Police Chief Dan Bristol asked the council to consider purchasing this vehicle out of the current budget to avoid paying an additional 5% increase that would take place before the next budget year.
Motion by Joanne Justesen to purchase a 2018 Ford Explorer Interceptor from Middlekauff Ford in Twin Falls, Idaho in the amount of $29,449 and authorize the additional expenses in the amount of $9,745.06 to equip the vehicle as a police unit. Second by Rose Schmitt. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
Mayors Time & Committee Reports
Mayor Cleo Gallegos turned some time over to Police Chief Dan Bristol who informed those present that the Idaho Transportation Department grant submittal was approved. Mr. Bristol stated the Police Department plans to use the funds to purchase two in car video systems.
Mayor Cleo Gallegos informed those present that City Employee Rob Mecham built a small picnic table that has been placed on the Riverside Park Playground for the little kids to use. Mayor Cleo Gallegos stated City Employee Krystal Slagel built a picnic table the size of two regular tables put together that will also be placed down at Riverside Park.
Mayor Cleo Gallegos also mentioned the sign entering the arboretum has been redone by the Parks Department and encouraged those present to go down to the park and see the changes that have been made.
Mayor Gallegos stated Parks Department Manager Jose Paz has started some landscaping projects and has recently redone the area on 21st & J Street where Heyburn’s welcome sign is located. Mayor Gallegos encouraged those present to look at the great work that has been done.
Mayor Gallegos thanked City Administrator Tony Morley, Wastewater Manager Ralph Martini, and Water Department Manager Eric Christensen for all they do on the city’s behalf.
Comments from the Public (Each person has 3 min. to comment).
Mayor Gallegos opened this time up to the public for additional comments.
Motion to Adjourn
Mayor Cleo Gallegos asked for a motion to adjourn the meeting.
Motion by Joanne Justesen to adjourn the council meeting. Second by Chad Anderson. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.
The council meeting adjourned at 8:04 PM.
Cleo Gallegos Ashlee Langley
Mayor City Clerk/Treasurer