February 28, 2018 Council Meeting & Public Hearing Minutes

City of Heyburn
 Council Meeting & Public Hearing Minutes
February 28, 2018
7:00 P.M.

 

 

Mayor: Mayor Cleo Gallegos.

 

Council Present: Chad Anderson, Dick Galbraith, Joanne Justesen, and Rose Schmitt.

 

Council Absent: None.

 

Welcome & Pledge

Meeting conducted by Mayor Cleo Gallegos who welcomed everyone to the meeting.

 

Mayor Gallegos asked Police Chief Dan Bristol to lead those present in the Pledge of Allegiance.

 

Discuss/Approve Minutes of the February 14, 2018 Special & Regular Council Meeting

Motion by Dick Galbraith to approve the minutes of the Special and Regular Council Meeting both held February 14, 2018 as presented. Second by Chad Anderson. Roll-Call Vote:   Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Abstain; Rose Schmitt – Aye.

 

Discuss/Approve Paying the Bills

Motion by Joanne Justesen to approve the bills as presented.  Second by Dick Galbraith. Roll-Call Vote:   Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.

 

Update from Southern Idaho Tourism – Melissa Barry

Melissa Barry, Executive Director for Southern Idaho Tourism briefed those present on the various projects they have been working on throughout the past year as well as projects for the upcoming year.

 

Those present thanked Melissa Barry for the update.

 

Public Hearing – Application for Boulevard Phase 1 Final Plat – Application submitted by Terra Firma Development, LLC.

City Administrator Tony Morley presented information on the Final Plat for the Boulevard Phase 1 Development. Mr. Morley stated the Planning and Zoning Commission held a Public Hearing on February 22, 2018, where they recommended the Final Plat come before city council for approval contingent upon approval from the Department of Environmental Quality, as well as a Water Model, and Developers Agreement between the City and the Developer. Mr. Morley informed those present that the development will be done in several phases, but at this time the applicant is only asking for approval on the Phase 1 of the development.

 

Lance Anderson with Cache Landmark Engineering represented the applicant asking for approval of the Boulevard Phase 1 Final Plat. Mr. Anderson explained that Phase 1 will consist of two buildings with 24 units in each building. Mr. Anderson informed those present that in this phase they will be putting in the improvements for the sewer lift station that will later serve the entire project.

 

Mayor Gallegos opened the public hearing.

 

Those speaking in favor of the application for Boulevard Phase 1 Final Plat were: None.

 

Those speaking against the application for Boulevard Phase 1 Final Plat were: None.

 

Those speaking neither against nor in favor of the application for Boulevard Phase 1 Final Plat were: None.  

 

Hearing no further comments, Mayor Gallegos closed the public hearing.

 

Discuss / Approve Application for Boulevard Phase 1 Final Plat

Motion by Chad Anderson to approve the application submitted by Terra Firma Development, LLC for the Boulevard Phase 1 Final Plat contingent upon approval from the Department of Environmental Quality, Water Model, and Developers Agreement.  Second by Rose Schmitt. Roll-Call Vote:   Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.

 

Public Hearing – Application for Elk Meadows Phase 2 Final Plat – Application submitted by Terra Firma Properties, LLC.

City Administrator Tony Morley presented information on the Final Plat approval for the Boulevard Phase 1 Development. Mr. Morley stated this applicant also appeared before the Planning and Zoning Commission at a Public Hearing held on February 22, 2018, where the commission recommended the Final Plat come before city council for approval contingent upon approval of the Preliminary Engineering Report from the Department of Environmental Quality, a completed Water Model, and a Developers Agreement.

 

Mark Hokanson with Dioptra represented the applicant providing those present with a PowerPoint presentation on Elk Meadows Phase 2 Final Plat. Mr. Hokanson stated the 3.5 acre development would consist of 12, two story fourplexes with 110 parking stalls. Mr. Hokanson explained that in Phase 2 they included enhancements to the aesthetics of the development, including a larger pavilion, picnic areas, various types of trees, bike racks, and a maintenance shed. Mr. Hokanson also addressed storm water retention stating that they have placed retention ponds throughout Phase 2 in order to keep water out of the parking areas.

 

Mayor Gallegos opened the public hearing.

 

Those speaking in favor of the application for Elk Meadows Phase 2 Final Plat were: None.

                                                                             

Those speaking against the application for Elk Meadows Phase 2 Final Plat were: None.

 

Those speaking neither against nor in favor of the application for Elk Meadows Phase 2 Final Plat were: None.  

 

Hearing no further comments, Mayor Gallegos closed the public hearing.

 

Discuss / Approve Application for Elk Meadows Phase 2 Final Plat

Motion by Joanne Justesen to approve the application submitted by Terra Firma Properties, LLC for Elk Meadows Phase 2 Final Plat contingent upon approval of the Preliminary Engineering Report from DEQ, a completed Water Model, and Developers Agreement. Second by Dick Galbraith. Roll-Call Vote:   Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.

 

Presentation / Discuss / Approve Wastewater Facility Planning Study – Brad Bjerke

Brad Bjerke and Murthy Kasi, Project Engineers for HDR Engineers, Inc. provided those present with a draft presentation on the Wastewater Facilities Planning Study. Mr. Bjerke explained that in August 2017 it became apparent that the City was entertaining the possibility of a significant development in the near future. Mr. Bjerke explained that due to this significant change in the original projections they had to go back and reworked some of the numbers and will share that information in the draft being presented tonight.  

 

Mr. Bjerke turned the time over to Mr. Kasi, who presented a draft form of the Wastewater Facilities Planning Study to those present. Mr. Kasi provided information regarding the 20 year planning period where recommendations to improve plant operations were addressed. Mr. Kasi presented upgrade recommendations broken out in two phases. Phase 1 improvements consisted of the addition of a screw press, second Disc Filter, and UV disinfection upgrades costing $4,987,000. Phase 2 consisted of upgrading the existing Clarifiers 1 & 2 and the addition of a third Clarifier costing $4,197,000.

 

Motion by Joanne Justesen to move forward with the Wastewater Facilities Planning Study as presented.  Second by Chad Anderson. Roll-Call Vote:   Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.

 

After further discussion on the Wastewater Facility Planning Study process, Joanne Justesen stated she would like to withdraw her motion since the study is incomplete. Council provided guidance on completing the study in a fashion that would include completing the project at one time.  No further motion was made.

 

Discuss / Approve Moving Forward with Water & Electric Meter Upgrades - Ferguson Waterworks

Those present discussed the option of moving forward with the replacement of all electric and water meters throughout the city.

 

Motion by Joanne Justesen to moving forward with Water & Electric Meter Upgrades as proposed by Ferguson Waterworks.  Second by Dick Galbraith. Roll-Call Vote:   Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.

Discuss / Approve Partnership for Heyburn Pumpkin Festival with Mini-Cassia Shelter

- Advocates against Violence – Juana Hernandez & Kari Anderson

Those present discussed ways they could contribute to the Heyburn Pumpkin Festival to be held on October 6, 2018. Those present discussed concerns in partnering with the Mini-Cassia Shelter as well as budgetary apprehensions for the City to be able to provide the event with a monetary donation as well as the financial burden for the use of City Employees.

 

Motion by Joanne Justesen to approve waiving the fees for the use of the park on October 6, 2018, but to require insurance and a deposit.  Second by Rose Schmitt. Roll-Call Vote:   Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.

 

Discuss / Approve iWorQ – Water & Wastewater Software

City Administrator Tony Morley asked the city council to consider the purchase of iWorQ Software for the Water and Wastewater Departments. Mr. Morley stated the original quote for the purchase of this software was $10,500 with an annual fee of $7,500 but he was able to talk them down to $4,900 which includes an annual fee of $3,400, but the offer is only good through today. Mr. Morley recommended the approval of the software affirming it would be a great asset to the Water, Wastewater, and Street Department as it would provide a platform to put the GIS shape files in adding more value to the GIS System, it would also provide a place to write reports, and track assets and work orders for the departments.

 

Motion by Dick Galbraith to approve the purchase of iWorQ Software in the amount of $4,900 for the Water and Wastewater Departments.  Second by Joanne Justesen. Roll-Call Vote:   Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.

 

Mayors Time & Committee Reports

Mayor Gallegos asked if there were any committee reports. Hearing none, Mayor Cleo Gallegos thanked the city council for all the tough decisions they have had to make in helping the City move forward.

 

Comments from the Public (Each person has 3 min. to comment).

Mayor Gallegos did not allow for additional comments from the public.

 

Executive Session

Pursuant to Idaho Code 74-206(1)(f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement.

 

Motion by Dick Galbraith to go into Executive Session as per Idaho Code 74-206(1)(f) litigation.  Second by Rose Schmitt.  Roll-Call Vote:   Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.

 

 

Executive Session Minutes

The Executive Session was conducted by Mayor Cleo Gallegos. The topic was a matter of (f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated.

 

No decisions were made.

 

The Executive Session began at 9:22 PM and returned to open session at 10:47 PM.

 

Motion to Adjourn

Motion by Dick Galbraith to adjourn the council meeting.  Second by Joanne Justesen. Roll-Call Vote:   Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye; Rose Schmitt – Aye.

 

 

The council meeting adjourned at 10:47 PM.

 

 

 

 

Cleo Gallegos                                                      Ashlee Langley

Mayor                                                                 City Clerk/Treasurer