March 14, 2012 City Council Minutes

 

 City of Heyburn Council Meeting Minutes

March 14, 2012

7:00 P.M.

 

Council Present:

Rocky Baker, Cleo Gallegos, Leann Smith and Joanne Justesen.   

 

Employees Present:

Greg Richins, Steven Tuft, Dan Bristol, and Dee Ann South.     

 

Visitors Present: 

Bill and Norma Morrison, Mike Brown, Laurie Welch, Tony Morley, Paul Aston, Richard Wood, Scott Briscoe, Josh Brown, Rose Schmitt, Trevor Parke, Dusty Galliher, Jo Elg,

M. Santos, Lyle Santos, Dave Abrahamson, Brad Bjerke, Kelly Withers, and C. Colt Crane    

 

Meeting conducted by Council President Joanne Justesen who led those present in the Pledge of Allegiance.     

 

Approve Minutes of the February 22, 2012 Council Meeting

Motion by Leann Smith to approve the minutes of the February 22, 2012 council meeting as presented.  Second by Cleo Gallegos.  Vote:  Leann Smith – Aye; Cleo Gallegos - Aye; Joanne Justesen - Aye; Rocky Baker - Aye.

 

Discuss/Approve Paying the Bills

Motion by Rocky Baker to approve paying the bills as presented.  Second by Leann Smith.  Vote:  Leann Smith – Aye; Cleo Gallegos - Aye; Joanne Justesen - Aye; Rocky Baker - Aye.  

 

Approve Loan to the Heyburn Urban Renewal Agency to Pay Bills

Motion by Rocky Baker to approve a loan to the Heyburn Urban Renewal Agency to pay Elam & Burke $4,509.88 and Harlan Mann $243.75 for a total of $4,753.63.  Second by Leann Smith.  Vote:  Leann Smith – Aye; Cleo Gallegos - Aye; Joanne Justesen - Aye; Rocky Baker - Aye. 

 

Dusty Galliher Comments on the Garbage Contract

City of Heyburn resident Dusty Galliher expressed his concern over the decision to award the garbage contract to PSI, who was a higher bidder.  He asked council members Leann Smith, Cleo Gallegos, and Joanne Justesen why they chose the higher bid when there were two lower bids presented. Council members responded that they felt it was in the best interest of the City to go with the PSI contract. He stated his concern as to what department of the City would take the loss of revenue. He further stated that if one of the lower bids were to be accepted the City would be able to add to its coffers instead of taking a loss.  He stated his overall opinion was the awarding of this contract was not a fiscally sound decision and he was not in favor of it. 

 

Approve PSI Contract

Motion by Cleo Gallegos to approve the PSI Contract.  Second by Leann Smith.  Vote:  Rocky Baker – Nay; Leann Smith – Aye; Cleo Gallegos - Aye; Joanne Justesen – Aye.

 

 

Review/Discuss Electric System Upgrade – Trevor Parke – United Electric

Trevor Parke from United Electric Coop presented information to those in attendance about electric system upgrades that need to be done to the City of Heyburn electric system.  Mayor Anderson and the councilmembers took the information provided from United Electric and the recommendation from Ralph Williams, City of Heyburn Electric Consultant, under advisement.  The recommendations will be prioritized.  The electric system upgrade will be on the agenda for next Council meeting to discuss/approve the upgrade.

 

Review/Discuss/Approve Camp Host Agreement for Hiring Charles Loveland

City Superintendent Greg Richins stated Charles Loveland is willing to return as the Camp Host for the Heyburn Riverside Park.  The contract is different than last year by extending the contract through the month of September instead of through September 1st.  This amount was included in the budget for this fiscal year.

 

Motion by Leann Smith to authorize the mayoral signature on the Camp Host Agreement with Charles Loveland.  Second by Cleo Gallegos.   Vote:  Leann Smith – Aye; Cleo Gallegos – Aye; Rocky Baker – Aye; Joanne Justesen – Aye.

 

Discuss/Review Terra Firma Information on Elk Meadows

Councilmembers reviewed the letter received from Scott Briscoe.  Mr. Briscoe spoke regarding the completion of the irrigation ditch and requesting a two-year extension on Phase One of the Developer’s Agreement to complete the buildings due to the inability to get further financing at this time.  His letter stated the re-routing of the ditch will be completed upon the final grade of Building Four which should be completed in four weeks.  The letter also requested until the end of June to complete the fence project which they are currently getting estimates for the cost and timing to complete. Paul Aston and Tony Morley were both in agreement to these terms. 

 

City Attorney Steven Tuft will draft an amendment to the Developer’s Agreement for review.

 

Discuss/Approve Mayoral Signature on the Geotube Sludge Dewater Bags Contract

Brad Bjerke from Geotube Sludge Dewater Bags stated this was a part of the original USDA grant.  He stated it was another in a series of contracts to be approved for improvements at the wastewater treatment plant.

 

Motion by Rocky Baker to authorize the mayor signature on the GeoTube Sludge Dewater Bags.  Second by Cleo Gallegos.  Vote:  Leann Smith – Aye; Cleo Gallegos – Aye; Rocky Baker – Aye; Joanne Justesen – Aye.

 

Discuss/Approve Arboretum Contracts with Affinity Landscape Design

City Superintendent Greg Richins stated the firm of Affinity Landscape Design is presenting two separate contracts for the City of Heyburn to consider, both dealing with the Arboretum.  The first contract considered was for a Branding Package.  This would entail developing a logo for the Heyburn Arboretum to be used for site signage and in printed articles for the future.  Total cost for this contact is $500. The Branding Package Contract was tabled for further clarification as to who would own the logo.

 

Superintendent Richins then briefly discussed the second contract dealing the Landscape Plan and Details.  He stated this would be a wonderful asset to the City of Heyburn in the development of the Arboretum.  He also stated the City had received a proposal from this same firm for Landscape Plan and Design and the original proposal was considerably higher.  However, because the firm really likes the Heyburn Arboretum they are willing to provide these services for a minimal amount of $500 per year.

 

Motion by Leann Smith to authorize the mayoral signature on the Landscape Plan and Details contract with Affinity Landscape Design with the indemnification clause to be removed and for one year only.   Second by Cleo Gallegos .  Vote:  Leann Smith – Aye; Cleo Gallegos – Aye; Rocky Baker – Aye; Joanne Justesen – Aye.

 

Executive Session for Matters of Litigation As per Idaho Code Section 67-2345 (f)

Motion by Cleo Gallegos to go into executive session for Matters of Litigation as per Idaho Code Section 67-2345 (f).  Second by Leann Smith.  Roll Call Vote:  Leann Smith – Aye; Cleo Gallegos - Aye; Joanne Justesen - Aye; Rocky Baker - Aye.

 

Executive Session Minutes.

Council Present:

Cleo Gallegos, Rocky Baker, Leann Smith, and Joanne Justesen.

 

Employees Present:

Steven Tuft, Dee Ann South, and Greg Richins.

 

Guests Present:

Mike Brown 

 

Meeting conducted by Council President Joanne Justesen. The topic was a matter of litigation.  This matter was discussed with the council president, council members and staff present.  Executive Session began at 8:30 PM and concluded at 9:25 PM.  No decisions were made. 

 

The council meeting ended at 9:25 PM. 

 

 

 

 

 

 

Joanne Justesen                                               Dee Ann South          

Council President                                            Deputy City Clerk