May 23, 2012 City Council Minutes

City of Heyburn Council Meeting Minutes

May 23, 2012

7:00 P.M.

 

Council Present:

Rocky Baker, Cleo Gallegos, Leann Smith and Joanne Justesen.   

 

Employees Present:

Greg Richins, Steven Tuft, Dan Bristol, and Deborah Hopkins.     

 

Visitors Present: 

Rose Schmitt, Rob Ramsey, Ralph Williams, Paul Aston, Heber Loughmiller, Mike Brown, Janet Anderson, Kierra Anderson, and Tyler Anderson.

 

Meeting conducted by Mayor George A. Anderson who led those present in the Pledge of Allegiance.   

 

Approve Minutes of the May 9, 2012 Council Meeting

Motion by Joanne Justesen to approve the minutes of the May 9, 2012 council meeting as presented.  Second by Rocky Baker.  Vote:  Cleo Gallegos - Aye; Joanne Justesen - Aye; Rocky Baker - Aye.  Leann Smith – Aye.

 

Discuss/Approve Paying the Bills

Motion by Rocky Baker to approve paying the bills as presented.  Second by Joanne Justesen.  Vote:  Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye.  

 

Discuss/Approve Waiver of Fees for the Riverside Park – Janet Anderson

Janet Anderson asked the city council to waive the fees for the use of the Riverside Park and also to waive the cleaning deposit for Saturday, June 2, 2012.  She stated she is planning a fundraiser in which the money raised would be used to help offset the cost of children from the Mini-Cassia area to attend Camp Hodia which is a summer camp for children with Diabetes to be held June 24-28, 2012.  She stated the cost for each Idaho child to attend was $305.  She also stated all funds raised will go to Camp Hodia. 

 

Motion by Rocky Baker to waive the fees for the use of the Riverside Park on Saturday, June 2, 2012 for the Camp Hodia fundraiser provided a cleaning deposit and the ACORD insurance certificate are received.  Second by Leann Smith.   Vote:  Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye.

 

Public Hearing on the Centennial Industrial Park Plat Amendment

Paul Aston stated there were three components to the Centennial Industrial Park Plat Amendment.  Those components are:  1) Changing Lots 7, 8, and 9 and creating two lots; 2) Vacate Union Drive; and 3) The extension of Centennial Drive to provide access through the Centennial Industrial Park. 

 

Mr. Aston stated it was the recommendation of the Heyburn Planning & Zoning Commission to approve all three aspects of the plat amendment.  Heber Loughmiller was present to answer any

May 23, 2012 – City Council Minutes – Page 2

 

questions.  He stated he would like to proceed with the plat amendment as presented.  Both gentlemen answered questions from those in attendance. 

 

Mayor Anderson opened the public hearing on the Centennial Industrial Park Plat Amendment.

 

Those speaking in favor of the amendment were:  None.

 

Those speaking against the amendment were: None. 

 

Hearing no further comments, Mayor Anderson closed the public hearing. 

 

Motion by Leann Smith to approve the Centennial Industrial Park Plat Amendment.  Second by Cleo Gallegos.  Roll Call Vote:  Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye.

 

Discuss/Approve Ordinance No. 545 – Vacating Union Street with Suspension of the Rule Requiring Three Readings and Adopt in One Reading

City Attorney Steven Tuft stated this item will be presented at a future meeting as the ordinance needs to be revised and then presented to the council for consideration. 

 

Consideration of Centennial Subdivision Developer’s Agreement

Mayor Anderson stated that at the suggestion of  City Attorney Steven Tuft this item be tabled until the next meeting pending more time to prepare the agreement.

 

Discuss/Approve Tier 2 Vintage Rate Contract No. 12PS-10041 with BPA – Ralph Williams

City of Heyburn Electric Consultant Ralph Williams briefly explained the BPA Tier 2 Vintage Rate Contract to those present.  He stated the deadline for the City of Heyburn to sign the contract is July 6, 2012.  The contract is for an additional megawatt which would be 25% of the current load for the City.  He recommended not signing this contract at the current time stating the City of Heyburn had other options for purchasing power (NRU).  He stated there are no penalties for not signing the contract.  If the contract is signed, then the City of Heyburn would be obligated to purchase the power.  

 

No action was taken on this item at this time.

 

Discuss/Approve Define Commercial Customer Classes for Garbage Contract and Set Rates Not Contained in Contract 

City Superintendent Greg Richins presented the mayor and council with some suggestions for defining the commercial customer class.  This item was discussed at length and referred back to Mr. Richins for further research.   Councilwoman Gallegos commented that she wanted to go on record saying she supports what City Superintendent Richins is trying to do for our city. 

 

Discuss/Ratify Waiver of the Requirement to have Water and Sewer Hookup Fees Paid to Issue Building Permit for the Bureau of Reclamation Building until Those Fees can be Established

 

May 23, 2012 – City Council Minutes – Page 3

 

Motion by Leann Smith ratifying the waiver of the water and sewer hookup fees for the Bureau of Reclamation Building until the new fee schedule has been established.  Second by Cleo Gallegos.  Vote:  Rocky Baker – Aye; Leann Smith – Aye; Joanne Justesen – Aye; Cleo Gallegos – Aye. 

 

Review/Discuss Water and Waste Water Hookup Fees – Rob Ramsey – Civil Science

Rob Ramsey from Civil Science briefly reviewed the suggested water and waste water hookup fees.  He presented the mayor and council with the findings of the study his firm performed.

 

After reviewing the study, as well as reviewing connection fees from other cities throughout the state, the council members directed City Attorney Steven Tuft to prepare a resolution that would implement the suggested new fees. 

 

Discuss/Approve Xerox Copier Rental  – Greg Richins

City Superintendent Greg Richins stated the current copier is well past its prime and needs to be replaced and asked for the council to approve contract for a Xerox Copy Center 7545 printer. 

 

Motion by Leann Smith to authorize the mayoral signature on the Xerox copier rental.  Second by Rocky Baker.  Vote:  Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye.

 

Executive Session for Matters of Litigation as Per Idaho Code 67-2345 (f)

Motion by Cleo Gallegos to go into executive session for matters of litigation as per Idaho Code 67-2345 (f).  Second by Leann Smith.  Roll Call Vote:  Cleo Gallegos – Aye; Rocky Baker – Aye; Leann Smith – Aye; Joanne Justesen – Aye.

 

Executive Session Minutes.

Council Present:

Cleo Gallegos, Rocky Baker, Leann Smith, and Joanne Justesen.

 

Employees Present:

Steven Tuft, Deborah Hopkins, and Greg Richins.

 

Guests Present:

None.   

 

Meeting conducted by Mayor George A. Anderson. The topic was a matter of litigation.  This matter was discussed with the mayor, council members and staff present.  Executive Session began at8:50 PM and concluded at 9:44 PM.  No decisions were made. 

 

The council meeting returned to open session at 9:45 PM.  

 

 

 

May 23, 2012 – City Council Minutes – Page 4

 

Budget Work Session

 

The council members, mayor, and staff present worked on the FY 2012-13 budget.  This discussion centered on the Electric, Sewer, Water, and RV Park Department Budgets and general discussion regarding expected revenues and upcoming projects throughout the city. 

 

The council meeting ended at 10:42 PM. 

 

 

 

 

 

George A. Anderson                                       Deborah F. Hopkins   

Mayor                                                              City Clerk