June 13, 2012 City Council Minutes

City of Heyburn Council Meeting Minutes

June 13, 2012

7:00 P.M.

 

Council Present:

Rocky Baker, Cleo Gallegos, Leann Smith and Joanne Justesen.   

 

Employees Present:

Greg Richins, Steven Tuft, and Deborah Hopkins.     

 

Visitors Present: 

Mike Brown, Mayor Terry Greenman, Kimberlee Krvesi, and Leisel Snyder.

 

Mayor Anderson amended the agenda to include Notice to Terminate Commercial Portion of the Garbage Contract as Item # 6B. 

 

Meeting conducted by Mayor George A. Anderson who led those present in the Pledge of Allegiance.   

 

Approve Minutes of the May 23, 2012 Council Meeting and the June 12, 2012 Special Council Meeting  

Motion by Joanne Justesen to approve the minutes of the May 23, 2012 council meeting and the June 12, 2012 special council meeting as presented.  Second by Leann Smith.  Vote:  Cleo Gallegos - Aye; Joanne Justesen - Aye; Rocky Baker - Aye.  Leann Smith – Aye.

 

Discuss/Approve Paying the Bills

Motion by Cleo Gallegos to approve paying the bills as presented.  Second by Rocky Baker.  Vote:  Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye.  

 

Discuss/Approve Ordinance No. 545 – Vacating Union Drive with Suspension of the Rule Requiring Three Readings and Adopt in One Reading

 

Motion by Leann Smith to have City Attorney Steven Tuft read Ordinance No. 545 by title only and to adopt in one reading.  Second by Rocky Baker.  Vote:  Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye. 

 

City Attorney Steven Tuft Read Ordinance No. 545 by title only.

 

Motion by Leann Smith to adopt Ordinance No. 545 Vacating Union Drive.  Second by Rocky Baker.  Roll Call Vote:  Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye. 

 

Consideration of Revised Centennial Subdivision Developer’s Agreement

City Attorney Steven Tuft stated that he felt the changes to this document that have been discussed in the past were included in the Revised Centennial Subdivision Developer’s Agreement.  He also stated that Loughmiller’s have not had a chance to review this document. 

 

June 13, 2012 – City Council Minutes – Page 2

 

He advised the council to authorize the mayor to sign the document before them and if there were concerns or problems with the agreement they would be addressed at a later time. 

 

Motion by Rocky Baker to approve the Revised Centennial Subdivision Developer’s Agreement and authorize the mayor to sign.  Second by Leann Smith.  Vote:  Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye. 

 

Discuss/Set Public Hearing Date for Resolution No. 2012-5 Water and Waste Water Connection Fees

The date of June 27, 2012 was set for the Public Hearing for Resolution No. 2012-5 Water and Waste Water Connection Fees.

 

Award Waste Water Equipment Bids – Greg Richins

City Superintendent Greg Richins explained to those present that the Waste Water Equipment bid was another segment of the Rural Development Grant.  A bid summary and the grant document were provided for review.   

 

Motion by Leann Smith to award the contract to Star Construction Inc. in the amount of $92,397.00.  Second by Rocky Baker.  Vote:  Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye. 

 

Termination of the Commercial Portion of the Refuse Hauling Agreement

Motion by Leann Smith to authorize the mayor to send a Notice of Termination of the commercial refuse hauling contract of the PSI agreement providing 60-day notice.  Second by Rocky Baker.  Vote:  Leann Smith – Aye; Cleo Gallegos – Aye; Rocky Baker – Aye; Joanne Justesen – Aye. 

 

Discuss/Approve Ordinance No. 546 – Water and Waste Water Connection Fees with Suspension of the Rule Requiring Three Readings and Adopt in One Reading

City Attorney Steven Tuft explained that Ordinance No. 546 was created in an effort to remove fees from ordinances.  He stated that fees are now set by resolution.  He stated the changes in Ordinance No. 546 include removing the fee that was set for an inspection of a septic system, replaces the ¾” with 1” which is now the standard connection size, and basically cleans up some of the language and wording.  This item was deferred to the next city council meeting to allow further review by the mayor and council members.

 

Discuss/Approve Resolution 2012-4 Establishing Fees for the City’s Recreational Vehicle Park

City Attorney Steven Tuft explained to those present that because the Heyburn Riverside RV Park is now a Good Sam Park, there needs to be a rate established for Good Sam members.

 

Motion by Cleo Gallegos to approve Resolution 2012-4 Establishing Fees for the City’s Recreational Vehicle Park.  Second by Joanne Justesen.  Vote:  Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye. 

 

June 13, 2012 – City Council Minutes – Page 3

 

Discuss/Approve Purchase of Doors for City Shop – Greg Richins

City Superintendent Greg Richins explained the need for doors to be added to the section of the west City Shop which has been used to store excess equipment.  He stated the area has been a problem area due to the number of pigeons who roost in the rafters.  He further stated the City crew has cleaned and leveled the area and the first section of cement has been poured.  With the addition of doors, it will keep city equipment protected and out of the elements.

 

Motion by Rocky Baker to approve the bid from Morgan Door in the amount of $8,850.  Second by Cleo Gallegos.  Vote:  Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye. 

 

Discuss/Approve Define Commercial Customer Classes for Garbage Contract  

City Superintendent Greg Richins provided additional information for consideration of a definition of a commercial customer class.  This item was discussed at length with the councilmembers.  Councilwoman Leann Smith asked if it would be possible to define customer class by land use zoning.  City Attorney Steven Tuft will look into the matter and come back with suggestions. 

 

Discuss/Approve Draft of Electric Service Area Agreement

City Attorney Steven Tuft briefed the mayor and councilmembers on the Electrical Facilities Service Agreement and the Equipment Lease.   

 

Motion by Leann Smith to authorize the mayor to sign the Electric Facilities Service Agreement and the Equipment Lease.  Second by Rocky Baker.  Vote:  Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye. 

 

Mayor Terry Greenman stated “You people are our partner and we want to reinforce that.  We work together.  It’s what we can do together that is far, far greater than either one of us can do alone.  I think this is a step in the right direction.”  

 

Discuss/Approve Additional Electric Construction Expense – Greg Richins

City Superintendent Greg Richins briefed those present on the additional electric work to be performed in the McBride II Subdivision to bring 3 phase power into the area to accommodate new and future developments.  This work would be an estimated cost of $27,277.48. 

 

Motion by Joanne Justesen to authorize United Electric to perform the electric construction upgrade at a cost of $27,277.48.  Second by Leann Smith.   Vote:  Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye. 

 

Discuss/Approve Sewer Plant Roof Repairs – Greg Richins

Superintendent Richins provided a quote for repairs to be made on several buildings located at the Sewer Plant.  He recommended the repairs be done to the Well House Building #3, Building #6, and Building #5 at a total cost of $9, 630 as presented in the quote from Roberts Roofing and Construction.

 

June 13, 2012 – City Council Minutes – Page 4

 

Motion by Leann Smith to accept the quotation from Roberts Construction in the amount of $9,630.  Second by Joanne Justesen.  Vote:  Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye. 

 

Budget Work Session

After discussion among the council members, it was decided to hold a Special City Council Meeting for Monday, July 16, 2012 at 5:30 PM specifically for the purpose of a Budget Work Session. 

 

Executive Session for Matters of Litigation as Per Idaho Code 67-2345 (f)

Motion by Joanne Justesen to go into executive session for matters of litigation as per Idaho Code 67-2345 (f).  Second by Cleo Gallegos.  Roll Call Vote:  Cleo Gallegos – Aye; Rocky Baker – Aye; Leann Smith – Aye; Joanne Justesen – Aye.

 

Executive Session Minutes.

Council Present:

Cleo Gallegos, Rocky Baker, Leann Smith, and Joanne Justesen.

 

Employees Present:

Steven Tuft, Deborah Hopkins, and Greg Richins.

 

Guests Present:

Mike Brown.   

 

Meeting conducted by Mayor George A. Anderson. The topic was a matter of litigation.  This matter was discussed with the mayor, council members and staff present.  Executive Session began at 8:00 PM and concluded at 8:34 PM.  No decisions were made. 

 

The council meeting ended at 8:34 PM. 

 

 

 

 

 

George A. Anderson                                       Deborah F. Hopkins   

Mayor                                                              City Clerk