April 25, 2012 City Council Minutes
City of Heyburn Council Meeting Minutes
April 25, 2012
7:00 P.M.
Council Present:
Rocky Baker, Cleo Gallegos, Leann Smith and Joanne Justesen.
Employees Present:
Greg Richins, Steven Tuft, Dan Bristol, and Deborah Hopkins.
Visitors Present:
Rose Schmitt, Ralph Williams, Laurie Welch, Alan and Diane Fluckiger, Mike Devers, and Leisel Snyder.
Meeting conducted by Mayor George A. Anderson who led those present in the Pledge of Allegiance.
Approve Minutes of the April 11, 2012 Council Meeting
Motion by Rocky Baker to approve the minutes of the April 11, 2012 council meeting as presented. Second by Joanne Justesen. Vote: Cleo Gallegos - Aye; Joanne Justesen - Aye; Rocky Baker - Aye. Leann Smith – Aye.
Discuss/Approve Paying the Bills
Motion by Cleo Gallegos to approve paying the bills as presented and to also commend City Superintendent Greg Richins on the low number of bills that were presented. Second by Joanne Justesen. Vote: Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye.
Discuss/Approve Loan to the Heyburn Urban Renewal Agency to Pay Bills
Motion by Leann Smith to approve the loan to the Heyburn Urban Renewal Agency to pay their bills in the amount of $1,789.25. Second by Rocky Baker. Vote: Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye.
Discuss/Approve Waiver of Fees for Use of the Riverside Park for the Vikingman Triathlon – August 25, 2012 – Alan Fluckiger
Alan Fluckiger informed those present that the 2012 Vikingman Triathlon is scheduled for August 24-25, 2012 stating this is the seventh year for the race and they anticipate well over 300 participants. He asked the city council members to waive the fee requirements for the use of the Riverside Park for both days using Friday for the race registration and expo. He also asked the city to donate one space at the Riverside RV Park.
Motion by Cleo Gallegos to waive the fees for the use of the Riverside Park for the 2012 Vikingman Triathlon pending completion of the Park Reservation Form and submittal of the ACORD insurance information. Second by Leann Smith. Vote: Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye.
April 25, 2012 – City Council Minutes
Discuss/Approve Heyburn Urban Renewal Agency Memorandum of Understanding – Ralph Williams
Heyburn Urban Renewal Chairman Ralph Williams commended the Heyburn City Council on the excellent choice in committee members stating they were stellar to work with. Mr. Williams then introduced Harlan Mann who briefly discussed the purpose of the Memorandum of Understanding and asked for approval.
Motion by Leann Smith to approve the Heyburn Urban Renewal Agency Memorandum of Understanding. Second by Rocky Baker. Vote: Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye.
Discuss/Approve Limited Recourse Promissory Note Between the City of Heyburn and the
Heyburn Urban Renewal Agency – Harlan Mann
Heyburn URA Consultant Harlan Mann then very briefly discussed the Limited Recourse Promissory Note which was also presented for approval.
Motion by Rocky Baker to approve the Limited Recourse Promissory Note between the City of Heyburn and the Heyburn Urban Renewal Agency in the amount of $268,000. Second by Joanne Justesen. Roll Call Vote: Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye.
Discuss/Approve Resolution 2012-3 – Urban Renewal Plan for the Alfresco Commercial Area – Ralph Williams
Mr. Mann presented the Urban Renewal Plan for the Alfresco Commercial Area and answered questions about the plan which is part of the resolution.
Motion by Leann Smith to approve Resolution 2012-3 – Urban Renewal Plan for the Alfresco Commercial Area. Second by Rocky Baker. Roll Call Vote: Cleo Gallegos - Nay; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye.
Public Hearing for Catmull Annexation
Russ Smith, Vice-Chairman of the Heyburn Planning & Zoning Commission presented the findings regarding the Catmull Annexation. He reported the commission recommended annexation of the properties involved with a Commercial General zoning designation.
Mayor Anderson opened the public hearing.
Those speaking in favor of the annexation were: None.
Those speaking against the annexation were: None.
Hearing no comments, Mayor Anderson closed the public hearing.
April 25, 2012 – City Council Minutes
Discuss/Approve Ordinance No. 544 – Catmull Annexation with Suspension of the Rule Requiring Three Readings and Adopt in One Reading
Motion by Cleo Gallegos to suspend the rule requiring three readings of Ordinance No. 544 in one reading with City Attorney Steven Tuft reading by title only. Second by Leann Smith. Roll Call Vote: Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye.
Motion by Rocky Baker to adopt Ordinance No. 544 – Catmull Annexation. Second by Cleo Gallegos. Roll Call Vote: Cleo Gallegos - Aye; Joanne Justesen - Aye; Leann Smith – Aye; Rocky Baker - Aye.
Discuss Cassia Street Vacation – Max Garner
Mr. Garner was not present.
Discuss/Approve/Update on the Tennis Court Resurfacing Work – Greg Richins
City Superintendent Greg Richins informed the mayor and council that he had met with Koch concerning the Heyburn tennis courts. Koch’s Tennis Court Service has submitted a new quote in the amount of $16,440. He also stated due to the deteriorating conditions of the tennis courts, it would be highly probable that this dollar amount would have to be invested in the courts every two years unless extensive work was done including removal and rebuilding of the court base and then resurfacing them. He also stated he had met with Kirk Carpenter and Jared Jones who did the repairs to the City of Burley courts and received a quote for repairs in the amount of $14,164.06 not including equipment with no guarantee on the surface.
Discussion included ideas for using the space for something different and unique to the area and also be something for kids in our community. Some of the ideas were sand volleyball and basketball courts. No action was taken on this item.
Discuss/Authorize Hiring Summer Help from Personnel Plus – Greg Richins
City Superintendent Greg Richins discussed the necessity of hiring two summer employees for mowing beginning the first week in May. He discussed the options of doing a direct hire versus hiring through a temp agency.
Councilwoman Justesen asked if the City of Heyburn would be responsible for paying unemployment at the end of the season to which Mayor Anderson replied yes.
Superintendent Richins stated the money allocated for summer help was 1.66 people through the month of August if a temp agency was used. He stated that if the City of Heyburn did a direct hire, there was enough money budgeted for two people through the month of August. Councilwoman Justesen asked if unemployment had been calculated in the dollar amounts. Superintendent Richins replied that he had not done so.
Councilwoman Smith stated that filing for unemployment would depend on who was hired. She also stated she felt the City could do a better job of hiring someone rather than just taking who was sent.
April 25, 2012 – City Council Minutes
Superintendent Richins also added that hiring through a temp agency, the City would be at the mercy of using whoever the agency sent. He then stated perhaps the City could find someone who was retired and just looking for some extra income or perhaps a college student.
Councilwoman Gallegos stated that she could not remember ever seeing a contract before from Personnel Plus. Mr. Richins replied that the company is under new management. She also stated that she favored Superintendent Richins idea of the City having a choice on who was brought in rather than having a different person every day.
Superintendent Richins stated he would be looking for people who are familiar with driving garden tractors, lawn mowers, weed eaters, shovel, and hoes and that these people are the ones who are going to help make the City of Heyburn look pretty and sharp. He further added it was his experience that employees and citizens of the city, generally speaking having people they want to send to you and when those types of individuals show up, there is ownership.
Motion by Leann Smith to authorize City Superintendent Richins to hire two summer employees for mowing at a wage between $9 and $10 per hour and hiring them directly beginning the first week in May. Second by Rocky Baker. Vote: Cleo Gallegos - Aye; Joanne Justesen - Nay; Leann Smith – Aye; Rocky Baker - Aye.
Discuss/Review/Adopt Park Reservation Ordinance No. 543 – Third Reading
Motion by Rocky Baker to have City Attorney Steven Tuft read Ordinance No. 543 – Park Reservations by title only for the third reading. Second by Joanne Justesen. Vote: Cleo Gallegos – Aye; Rocky Baker – Aye; Leann Smith – Aye; Joanne Justesen – Aye.
City Attorney Steven Tuft read Ordinance No. 543 by title only for the third reading.
Motion by Leann Smith to adopt the Park Reservation Ordinance No. 543. Second by Joanne Justesen. Roll Call Vote: Cleo Gallegos – Aye; Rocky Baker – Aye; Leann Smith – Aye; Joanne Justesen – Aye.
Discuss/Approve Hiring of Police Officer - Dan Bristol
City of Heyburn Police Chief Dan Bristol stated the interviews for filling the current vacancy of a police officer have been concluded.
Motion by Joanne Justesen to go into executive session for matter of personnel as per Idaho Code 67-2345 (b). Second by Leann Smith. Roll Call Vote: Cleo Gallegos – Aye; Rocky Baker – Aye; Leann Smith – Aye; Joanne Justesen – Aye.
Executive Session Minutes.
Council Present:
Cleo Gallegos, Rocky Baker, Leann Smith, and Joanne Justesen.
Employees Present:
Steven Tuft, Deborah Hopkins, Dan Bristol and Greg Richins.
April 25, 2012 – City Council Minutes
Guests Present:
None.
Meeting conducted by Mayor George A. Anderson. The topic was a matter of personnel. This matter was discussed with the mayor, council members and staff present. Executive Session began at 8:37 PM and concluded at 8:42 PM. No decisions were made. The council meeting returned to open session.
Chief Bristol recommended to Mayor Anderson the hiring of Jake Taft. Mayor Anderson asked for council approval to hire Jake Taft at a starting wage of $13.00 per hour beginning May 7, 2012. All council members approved.
Mayor Anderson then asked for council to confirm adding Kirtus Gaston as a Reserve Officer.
All council members approved.
Discuss/Approve Awarding Bid to Challenger for the Main Lift Station Improvements – Greg Richins
This item was removed from the agenda.
Executive Session for Matters of Litigation As per Idaho Code Section 67-2345 (f)
Motion by Cleo Gallegos to go into executive session for Matters of Litigation as per Idaho Code Section 67-2345 (f). Second by Leann Smith. Roll Call Vote: Cleo Gallegos - Aye; Joanne Justesen - Aye; Rocky Baker – Aye; Leann Smith - Aye.
Executive Session Minutes.
Council Present:
Cleo Gallegos, Rocky Baker, Leann Smith, and Joanne Justesen.
Employees Present:
Steven Tuft, Deborah Hopkins, Mike Brown and Greg Richins.
Guests Present:
None.
Meeting conducted by Mayor George A. Anderson. The topic was a matter of litigation. This matter was discussed with the mayor, council members and staff present. Executive Session began at 8:50 PM and concluded at 9:12 PM. No decisions were made. The council meeting ended at 9:12 PM.
George A. Anderson Deborah F. Hopkins
Mayor City Clerk