February 22, 2017 Special & Regular Council Meeting Minutes

City of Heyburn

Special Council Meeting Minutes

February 22, 2017

5:30 P.M.

Mayor: Mayor Cleo Gallegos.

Council Present: Chad Anderson, Dick Galbraith, and Joanne Justesen. Dusty Galliher – excused.

Employees Present:

Greg Richins, Michael Tribe, Ralph Martini, Eric Christensen, and Ashlee Langley.

Visitors Present:

None.

Meeting conducted by Mayor Cleo Gallegos who welcomed everyone to the meeting.

Water System Facility Study Workshop – J-U-B Engineers, Inc.

Gary Haderlie, P.E. & Alan Giesbrecht, P.E. from J-U-B Engineers, Inc. presented the Water System Facilities Plan to those present.

The meeting ended at 6:58 PM.

Cleo Gallegos Ashlee Langley

Mayor City Clerk/Treasurer

City of Heyburn

Regular Council Meeting Minutes

February 22, 2017

7:00 P.M.

Mayor: Mayor Cleo Gallegos.

Council Present: Chad Anderson, Dick Galbraith, and Joanne Justesen. Dusty Galliher – excused.

Employees Present:

Dan Bristol, Ralph Martini, Eric Christensen, Earl Andrew, Greg Richins, Michael Tribe, and Ashlee Langley.

Visitors Present:

Larraine Kluzik, Ronald Kluzik, Rose Schmitt, Melissa Barry, and Heather Petersen.

Meeting conducted by Mayor Cleo Gallegos who welcomed everyone to the meeting.

Welcome & Pledge

Mayor Gallegos asked Heyburn Police Chief Dan Bristol to lead those present in the Pledge of Allegiance.

Discuss/Approve Minutes of the February 08, 2017 Special & Regular Council Meeting

Motion by Joanne Justesen to approve the minutes of February 08, 2017 Special & Regular Council Meeting as presented. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye.

Discuss/Approve Paying the Bills

Motion by Dick Galbraith to approve the bills as presented. Second by Joanne Justesen. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye.

Discuss/Approve Fund Request from Southern Idaho Tourism – Melissa Barry

Melissa Barry from Southern Idaho Tourism briefed those present on the various projects they have been working on for the past year. She respectfully requested the same level of monetary contribution as last year to be put in the 2017-18 budget.

Motion by Dick Galbraith to budget the same level of monetary contribution as the previous year for Southern Idaho Tourism. Second by Chad Anderson. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye.

Discuss/Approve Resolution No. 2017-1 - Destruction of Records

RESOLUTION NO. 2017-1

RESOLUTION OF THE CITY OF HEYBURN PROVIDING

FOR AND AUTHORIZING THE DESTRUCTION OF

CERTAIN SEMIPERMANENT AND TEMPORARY

City Clerk Ashlee Langley explained this is an annual resolution to destroy records. She also stated the Idaho State Historical Society has been contacted and they have no interest in the records listed on the Resolution.

Motion by Joanne Justesen to adopt Resolution No. 2017-1 Destruction of Certain Semi-Permanent and Temporary Records as presented. Second by Chad Anderson. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye.

Discuss/Approve Proposal for Two New Monroe Plows

City Superintendent Greg Richins and Mayor Cleo Gallegos presented quotes for the purchase of two new Monroe Plows.

City Attorney Michael Tribe stated that the Street Department Manager Anson Parke made an attempt to solicit three bids for the snow plow equipment as required by Idaho Code but did not receive a response from all the inquiries.

Motion by Joanne Justesen to approve the purchase of two new Monroe Plows from Utility Truck Equipment Sales, Boise, Idaho in the amount of $14,710 per plow for a total of $29,420. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye.

Discuss/Approve 2017 Camp Host Agreement

Parks Department Manager Earl Andrew presented the 2017 Camp Host Agreement with John Taylor to those present.

Motion by Dick Galbraith to approve the 2017 Camp Host Agreement with John Taylor at a monthly salary of $750.00 for the months of April to September. Second by Joanne Justesen. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye.

Discuss/Approve Re-graveling and Leveling of RV Park

Parks Department Manager Earl Andrew shared the need for re-graveling and leveling of the Riverside RV Park.

Motion by Joanne Justesen to approve the hiring of Maverick Construction Co., Inc. to complete the re-graveling and leveling of the RV Park in the amount of $4,550. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye.

Discuss/Approve Amended Ordinance No. 17-587 - Vacation of the Portion of “B” Street and a portion of “20th” Street

AMENDED ORDINANCE NO. 17-587

(Amended to correct scrivener’s error in legal description)

AN ORDINANCE OF THE Mayor and CITY council OF HEYBURN, IDAHO, vacating a portion of a public street in the city of heyburn, idaho, described generally as “B” street between 21st Street and 20th street, said property contains 0.26 acres and a portion of 20th street between “a” street and “b” street, said property contains 0.84 acres, DECLARING THE REVERSION OF THE PROPERTY, preserving and reserving easements AND FINDING IT IN THE BEST INTERESTS OF ADJOINING PROPERTIES, and providing an effective date.

City Attorney Michael Tribe explained that Ordinance No. 17-587 needs to be amended to correct scrivener’s error in the legal description.

Motion by Dick Galbraith to have City Attorney Michael Tribe read Ordinance No. 17-587 by title only, adopt in one reading. Second by Chad Anderson. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye.

City Attorney Michael Tribe read Ordinance No. 17-587 by title only.

Motion by Dick Galbraith to approve Amended Ordinance No. 17-587 - Vacation of the Portion of “B” Street and a portion of “20th” Street to correct legal description and authorize the Mayor’s signature. Second by Chad Anderson. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye.

Discuss/Approve PMT Service Contract

City Superintendent Greg Richins presented the PMT Service Contract to those present. Mr. Richins explained that this Service Contract is needed in order to operate the payroll portal in the breakroom.

Motion by Joanne Justesen to approve the Project Mutual Telephone Service Contract as presented. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Joanne Justesen – Aye.

Review of February 2017 Monthly Department Head Reports

The February 2017 Monthly Department Head Reports were reviewed by those present.

Mayors Time & Committee Reports

Mayor Gallegos stated that she attended the Joint Animal Control fundraiser and encouraged those present to attend in the years to come and show their support.