April 12, 2017 Council Meeting & Public Hearing Minutes
Mayor: Mayor Cleo Gallegos.
Council Present: Chad Anderson, Dick Galbraith, Dusty Galliher, and Joanne Justesen.
Employees Present:
Dan Bristol, Eric Christensen, Ralph Martini, Jose Paz, Ririe Thomander, Earl Andrew, Greg Richins, Gary Haderlie and Michael Tribe.
Visitors Present:
Larraine Kluzik, Ronald J. Kluzik, Heather Petersen, Dan Lloyd, Kent Warr, Shawn Galbraith, and Sylvia Tracy.
Welcome & Pledge
Meeting conducted by Mayor Cleo Gallegos who welcomed everyone to the meeting.
Mayor Gallegos asked Parks Department Manager Earl Andrew to lead those present in the Pledge of Allegiance.
Discuss/Approve Minutes of the March 22, 2017 Council Meeting & Public Hearing & the March 28, 2017 Special Council Meeting
Motion by Dusty Galliher to approve the minutes of the March 22, 2017 Council Meeting & Public Hearing & the March 28, 2017 Special Council Meetingas presented. Second by Joanne Justesen. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Discuss/Approve Paying the Bills
Motion by Dick Galbraith to approve the bills as presented. Second by Chad Anderson. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Public Hearing for the Water System Facilities Plan
Gary Haderlie, P.E. for J-U-B Engineers, Inc. presented options to those present in regards to the Water System Facilities Plan.
Mayor Gallegos opened the public hearing.
Those making public comments on the Water System Facilities Plan were: Larraine Kluzik, Dan Lloyd, and Kent Warr.
Hearing no further public comments, Mayor Gallegos closed the public hearing.
Discuss/Approve Water System Facilities Plan Options
Motion by Dusty Galliher to approve the Water System Facilities Plan Report as presented selecting Alternative #4 with the intention of restructuring this option to fit the needs of the City. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Nay.
Discuss/Approve Lease Agreement & Concessionaire’s License for 2017 – Idaho Water Sports
Andrea Hamblin Pro Shop Manager for Idaho Water Sports presented the 2017 Lease Agreement & Concessionaire’s License proposal to those present. Ms. Hamblin explained Idaho Water Sports would like to make a few changes to this year’s agreement due to the limited income from last year’s rental operation. Ms. Hamblin asked the council to consider a rate reduction on the monthly rent as well as a larger roll around type garbage bin with a lid be provided for use at the docks.
Motion by Joanne Justesen to approve the 2017 Lease Agreement & Concessionaire’s License with Idaho Water Sports with the proposed rate reduction making the monthly payment for June, July, and August $250.00 a month and the months of May and September a monthly payment amount of $150.00 and provide an additional Otto Card with a lid for garbage removal. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Discuss/Approve Appointing Replacement Members for the Urban Renewal Board
Urban Renewal Board Member Dan Lloyd discussed the recent legislative changes that require Agency Commissioners to reside within the county where the Agency is established. Due to this change current board members Brent Tolman and David Nebeker will no longer be able to serve on the Urban Renewal Board and have officially submitted letters of resignation.
Dan Lloyd asked the City Council to start thinking of possible replacement members to appoint to the Urban Renewal Board.
Discuss/Approve Dates for Spring Clean-up 2017
City Clerk Ashlee Langley suggested setting May 6th thru May 13th as the dates for Spring Clean-up 2017. City Superintendent Greg Richins suggested placing the receptacles at two locations again this year but to change them to the Hockey Rink and Central Park.
Motion by Joanne Justesen to set May 6th thru May 13th as the dates for Spring Clean-up 2017 and to place the receptacles at the Hockey Rink and Central Park. Second by Chad Anderson. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Discuss/Approve Purchase of Walker Mower – Earl Andrew
Parks Department Manager Earl Andrew presented a quote for the purchase of a Walker Mower to those present.
Motion by Dick Galbraith to approve the purchase of a Walker Mower from Barry Equipment and Rental in the amount of $12,704.10. Second by Joanne Justesen. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Discuss/Approve Participation in Operation Facelift 2017
Councilman Chad Anderson volunteered to take the lead in putting together a project for Operation Facelift 2017. Those present discussed possible projects.
Motion by Joanne Justesen to approve Participation in Operation Facelift 2017. Second by Chad Anderson. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Discuss/Possibly Approve Revisions to Section 2.0 Employment Schedule – Second Reading
City Attorney Michael Tribe presented suggested changes to Section 2.0 of the City’s Employee Handbook.
Motion by Dusty Galliher to approve the changes to Section 2.0 Employment Schedule of the Employee Handbook as presented with an effective date of April 13, 2017. Second by Joanne Justesen. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Discuss/Approve Letter Authorizing Northwest Energy Management Services to “Do Business As” on City of Heyburn’s Behalf
City Superintendent Greg Richins suggested the council approve the letter Authorizing Northwest Energy Management Services to “Do Business As” on City of Heyburn’s Behalf.
Motion by Dick Galbraith to approve the Letter Authorizing Northwest Energy Management Services to “Do Business As” on City of Heyburn’s Behalf as presented authorizing the Mayor’s signature. Second by Chad Anderson. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Mayors Time & Committee Reports
Councilwoman Joanne Justesen announced that she attended her first Joint Powers Animal Control Board Meeting and provided those present a brief update. Mrs. Justesen was pleased to inform those present that Waggin Tails Rescue is putting together their Annual Yard Sale fundraiser. Mrs. Justesen left a flyer for the City Clerk to post at City Hall with all the details for those who might be interested.
Mayor Gallegos encouraged the residents of Heyburn to get involved in Operation Facelift 2017.
Comments from the Public
Mayor Gallegos opened this time up to the public for additional comments.
Executive Session Pursuant to Idaho Code 74-206(1)(f) Litigation & (b) Personnel
Motion by Dick Galbraith to go into Executive Session as per Idaho Code 74-206(1)(f) for pending litigation and (b) personnel. Second by Dusty Galliher. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Executive Session Minutes
The Executive Session was conducted by Mayor Cleo Gallegos. The topic was a matter of (f) Communications with legal counsel to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated; and (b) to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. No decisions were made. The Executive Session began at 8:54 PM and concluded at 9:12 PM.
The council meeting did not return to open session at 9:12 PM.
Cleo Gallegos Ashlee Langley
Mayor City Clerk/Treasurer