June 28, 2017 Council Meeting Minutes
Mayor: Mayor Cleo Gallegos.
Council Present: Chad Anderson, Dick Galbraith, Dusty Galliher, and Joanne Justesen.
Employees Present:
Ralph Martini, Anson Parke, Eric Christensen, Ernest Juarez, Myron McCarty, Mike Devers, and Ashlee Langley. Michael Tribe – excused.
Visitors Present:
Tony Morley, Heather Petersen, Laurie Welch – Times News, Teri Stabley, Brad Bjerke, William Wehner, Jo Elg, Karman Klassy, Sheriff Eric S. Snarr, and Rose Schmitt.
Welcome & Pledge
Meeting conducted by Mayor Cleo Gallegos who welcomed everyone to the meeting.
Mayor Gallegos asked Myron McCarty from Heyburn’s Street Department to lead those present in the Pledge of Allegiance.
Mayor Cleo Gallegos asked for a motion to amend the agenda to include an Amendment to the Department of Environmental Quality Sub award Amendment & Classification Worksheet for the Drinking Water Planning Grant. The Mayor stated that this is a time-sensitive matter that needs action taken before the succeeding council meeting.
Motion by Dick Galbraith to amend the agenda to include the Amendment to the Department of Environmental Quality Sub award and Classification Worksheet for the Drinking Water Planning Grant due to the fact that this is a time-sensitive matter that needs action taken before the succeeding council meeting. Second by Joanne Justesen. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Discuss/Approve Minutes of the June 14, 2017 Special & Regular Council Meeting
Motion by Dusty Galliher to approve the minutes of the June 14, 2017 Special & Regular Council Meeting as presented. Second by Joanne Justesen. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Discuss/Approve Paying the Bills
Motion by Joanne Justesen to approve the bills as presented. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Discuss/Approve Dispatch Service Contract with Minidoka County
Minidoka County Sheriff Eric S. Snarr presented the new Dispatch Service Contract to those present as well as several documents specifying the reasons for the increase in costs to the city in order to continue to provide this service.
Motion by Dick Galbraith to approve the new Dispatch Service Contract with Minidoka County with the identified corrections to page one and authorize the Mayor’s signature on the document. Second by Chad Anderson. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Discuss/Approve the Amendment to the Department of Environmental Quality Sub award & Classification Worksheet for the Drinking Water Planning Grant
Water Department Manager Eric Christensen presented the amendment to the Department of Environmental Quality Sub award and Classification Worksheet to those Present. Mr. Christensen explained that this amendment is required in order to move forward on the additional grant funding requested for the Cost of Service Studies for the Water Department.
Motion by Dick Galbraith to approve Amendment to the Department of Environmental Quality Sub award and Classification Worksheet for the Drinking Water Planning Grant and authorize the Mayor’s signature on the documents. Second by Joanne Justesen. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Update on Wastewater Treatment Plant Facilities Plan - Brad Bjerke
Brad Bjerke and William Wehner, Project Engineers for HDR Engineers Inc. provided an update on the progress that has been made on the Wastewater Treatment Plant Facilities Plan.
Those present thanked Mr. Bjerke and William Wehner for the update and all the work that he has done so far.
Discuss /Approve Water Line Construction for D16 Drain and Villa
Water Department Manager Eric Christensen provided a brief update and presented budget figures to those present for the needed water line construction on the D16 Drain and Villa Drive Water Line. Mr. Christensen asked the council to consider moving forward with the water line construction.
Motion by Dusty Galliher to approve the Water Line Construction for the D16 Drain and Villa Drive Water Line Construction with budgetary only costs as shown. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Discuss/Approve Applications for Transportation and Utility Systems and Facilities on Federal Lands
Water Department Manager Eric Christensen stated that in order to move forward with the work that needs done on Villa Drive the council would need to approve the Application for Transportation and Utility Systems and Facilities on Federal Lands. Mr. Christensen explained that these applications do not lock the city into anything financially but simply allows the City to move forward with the water line construction for D16 Drain and Villa Drive.
Motion by Dusty Galliher to approve the Applications for Transportation and Utility System and Facilities on Federal Lands as presented. Second by Chad Anderson. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Discuss/Possibly Approve Soliciting Bids for Street Department Building
Street Department Manager Anson Park asked the council to consider giving him direction to move forward on soliciting bids for a Street Department Building.
Those present directed Street Department Manager Anson Parke to work with City Administrator Tony Morley to take the steps necessary to move forward on obtaining proposals for a Street Department Building for the city council to consider.
Discuss/Approve Water & Wastewater Cost of Service Study Options
– Matthew Millis, Zions Public Finance
Matthew Millis from Zions Public Finance presented options to the council regarding the recent findings in the culinary water, irrigation water, and wastewater cost of service studies.
Those present thanked Mr. Millis for all the work done so far.
Motion by Dick Galbraith to approve Option #1 for the Water Study and move forward with the recommendations on the Wastewater and Irrigation studies as presented. Second by Chad Anderson. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Discuss/Approve/Appoint Planning & Zoning Board Member
Mayor Gallegos announced that she has appointed Heather Petersen to the Planning & Zoning Commission and would like the council to affirm her decision.
Motion by Joanne Justesen to approve the appointment of Heather Petersen to the Planning & Zoning Commission. Second by Dick Galbraith. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Review of Monthly Department Head Reports
The June 2017 Monthly Department Head Reports were reviewed by those present.
Mayors Time & Committee Reports
Mayor Gallegos thanked Councilman Chad Anderson for the work he put into making Operation Facelift 2017 a success.
Mayor Gallegos also thanked the community for allowing Joanne Justesen, Chad Anderson, Ashlee Langley, and herself the opportunity to attend the Association of Idaho Cities Annual Conference. Mayor Gallegos stated the conference was very worthwhile.
Budget Work Session for the FY 2017-18 Budget if necessary
Those present worked on the FY 2017-18 Budget.
Comments from the Public
Mayor Gallegos opened this time up to the public for additional comments.
Executive Session
Pursuant to Idaho Code 74-206(1)(f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement.
Executive Session for (f) litigation as per Idaho Code 74-206
Motion by Dusty Galliher to go into Executive Session for (f) litigation as per Idaho Code 74-206. Second by Joanne Justesen. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
Executive Session Minutes
The Executive Session was conducted by Mayor Cleo Gallegos. City Attorney Michael Tribe was present by phone. The topic was a matter oflitigation. No decisions were made.
Motion by Chad Anderson to adjourn Executive Session for (f) litigation as per Idaho Code 74-206. Second by Joanne Justesen. Roll-Call Vote: Chad Anderson – Aye; Dick Galbraith – Aye; Dusty Galliher – Aye; Joanne Justesen – Aye.
The Executive Session began at 10:01 PM and concluded at 10:14 PM.
The council meeting did not return to open session and adjourned at 10:14 PM.
Cleo Gallegos Ashlee Langley
Mayor City Clerk/Treasurer